Administrative Associate for the GeoAgro and SWA Teams

Overview

Co-ordinate and provide secretarial and administrative support for the GeoAgro and SWA teams.

You have:

• BSc or equivalent in Business Administration or other relevant field, or a high school education with relevant training and 5+ years of work experience.
• Minimum of two years’ experience in secretarial work and office management.
• Excellent spoken and written Arabic and English.
• Strong customer service orientation.
• Excellent organizational skills and ability to establish priorities and operate with minimum supervision.
• Ability to work effectively under pressure.
• Substantial experience in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant computer applications, databases, and filing systems.
• Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.
• Willingness and flexibility to occasionally work outside official office hours.

Reports to: Research Team Leader - Soils, Waters and Agronomy & Senior Climate Scientist. Location: Cairo, Egypt.

Main purpose of position

The role of the Administrative Assistant for the GeoAgro and SWA teams is to co-ordinate and provide secretarial and administrative support to the SWA and GeoAgro Research Teams, including Research Platforms, under the supervision and guidance of the Research Team /Platform Leaders.

About ICARDA

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.

ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.

Main responsibilities

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external.

• Respond to emails, phone calls and mail directed towards both divisions and forward all information to relevant teams.

• Coordinate daily workflow and project progress, ensuring clear roles and responsibilities; ensures tasks and deliverables are being met and follows up on action items.

• Provides operational support, including, but not limited to, knowledge management, maintaining an organized virtual filing system, creates team meeting agendas, captures notes and action items from key meetings/convenings.

• Draft letters and emails on half of the teams our purposes of outreach.

• Assist with the logistics aspects of meetings, training courses, workshops, and other events. Coordinate complex travel arrangements as well as visa support for principals that travel internationally and domestically (flights, hotels, car services, visas, etc.).

• Translating documents from Arabic to English and vice versa, as may be required.

• Printing and photocopying reports and other documents, as maybe required.

Requirements

Education, qualifications, and experience

• BSc or equivalent in Business Administration or other relevant field, (High school education and relevant training combined with extensive 5+ years of work experience is also accepted).
• Minimum of two years’ experience in secretarial work and office management, experience in an international and multicultural environment is an advantage.
• Excellent spoken and written Arabic and English.
• Strong customer service orientation.
• Excellent organizational skills and ability to establish priorities and operate with minimum supervision.
• Ability to work effectively under pressure.
• Substantial Experience in Microsoft Office (Word, Excel and Power Point, Outlook) and other relevant computer applications, databases, and filing systems.
• Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.
• Willingness and flexibility to occasionally work outside official office hours.

Benefits

Terms of appointment, salary, and benefits

This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months’ maternity leave, 15 days’ paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.

ICARDA accepts applications only in English which is the orhanization’s official communication language. Applications in other languages will not be considered.

Only shortlisted applications will be contacted.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: cgiar.org