Administrative Associate (Construction), GS-6, Assignment (364 days), Sana'a, Yemen (For YEMENIS ONLY)

Overview

Support administrative functions for the Construction Unit.

You have:

• Secondary education and/or formal advanced secretarial training & knowledge of protocol.
• A minimum of five years in a senior secretarial function, preferably in an INGO environment.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Knowledge of the administration which underpins UNICEF country office operations.
• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, integrity, initiative and good judgment.
• Fluency in English and Arabic are required.

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,916 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Support

In the 1970s UNICEF established presence in Yemen to respond to the urgent needs of children in the poorest country in the Middle East. In 1991, Yemen ratified the Convention on the Rights of the Child and it was enacted immediately. Since then the country has been making steady progress for children until it plunged into a brutal conflict in 2015 but even before that, Yemen needed large amounts of humanitarian assistance.

In collaboration with local authorities, non-governmental organizations and community partners, UNICEF is working in all the governorates in Yemen to respond to the needs of children throughout the country with a continuum of services to help children survive and grow to their full potential through the following programmes: Health, Nutrition, Water, Sanitation and Hygiene, Basic Education*, and* Child protection.

For more on our work in Yemen, please visit our website: https://www.unicef.org/yemen/

How can you make a difference?

This position is being established to strengthen Yemen CO risk management in response to the 2019 audit, as a result of which a Construction Unit (CU) was established in May 2020. The construction portfolio of the CU increased significantly due to assuming directly all construction activities that previously were delegating through DCT and PCAs. It is foreseeing for the newly established CU to manage a construction portfolio of about $150 million. The Construction Unit is led by a Construction Manager (P-4) reporting to the Chief Operations. Two IP engineers and 2 national engineers report to the Construction Manager. One additional engineer is based in Aden and Hodeidah each. There is strong coordination between the CU, Field Offices, Sections, Government Counterparts, Contractors and Engineering Firms, for which an Administrative Assistant is required at the CU. Below is the summary of key responsibilities/ accountabilities for the post:

• Support Administrative Planning & Organizing for the Unit
• Support the Administrative aspects of Implementations of Project Activities
• Manages and Monitors Administrative Processes
• Ensures proper Filing and Retrieval system for the Unit

For more details on the TOR, press CTRL + double-click the file: TOR_Administrative Associate_GS-6_TA_Sana'a.pdf

To qualify as an advocate for every child you will have…

• Secondary education and/or formal advanced secretarial training & knowledge of protocol. Studies of engineering highly desirable.
• A minimum of five years in a senior secretarial function, preferably in an INGO environment.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Knowledge of the administration which underpins UNICEF country office operations.
• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, integrity, initiative and good judgment.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the Construction Unit’s material resources.
• Good analytical skills.
• Fluency in English and Arabic are required.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The Functional Competencies required for this post are:

• Analyzing (2)
• Applying technical expertise (2)
• Planning and organizing (2)
• Following Instructions and Procedures (2)

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Female candidates are especially encouraged to apply - please see our entitlements and benefits for female staff members: Female Entitlements Edited2.jpg

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

While UNICEF seeks to recruit the best talent in the Yemeni labor market to be able to deliver the best possible services for the children in Yemen, we would like to make it clear that we never use any third party in any of the recruitment processes for all junior and senior positions advertised. All received applications are treated with high level of transparency and professionalism. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

في حين تسعى اليونيسف لإستقطاب أفضل الكوادر في السوق اليمنية لتتمكن من تقديم أفضل خدمة للأطفال في اليمن، تود التنويه إلى أنها لا تستعين بأي شخص أو جهة (قد يقدم نفسهـ/ـا) كوسيط أو طرف ثالث في أي من عمليات التوظيف وفيما يخص جميع الوظائف، باستثناء الإعلان عبر وسائل الإعلام والمواقع الإليكترونية. إن اليونيسف، منظمة الطفولة، تعمل بمستوى عال من الشفافية والمهنية. ولا يتم التواصل إلا مع المتقدمين الذين توافقت مؤهلاتهم وخبراتهم مع الوظائف المعلن عنها والتي تقدموا لها في الموعد المعلن.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions