Administrative Assistant (Travel), GS05, Fixed Term Appointment, Yangon #52187 (Open for Myanmar Nationals)

This opening expired 16 days ago. Do not try to apply for this job.

UNICEF - United Nations Children's Fund

Open positions at UNICEF
Logo of UNICEF

Application deadline 16 days ago: Wednesday 8 May 2024 at 17:25 UTC

Open application form

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,327 USD.

Salary for a G-5 contract in Yangon

The salary of a G-5 depends on the duty station. The minimum salary there is 1,327 USD Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

UNICEF Myanmar

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the general supervision of the supervisor and in support of a larger operation, prepares and processes documentation for travel of staff members and dependents, consultants and participants to meetings and assist in visa follow-up.

Key functions, accountabilities and related duties/tasks: 52187 JD Admin Assistant GS5 Fixed Term Yangon.pdf

Summary of key functions/accountabilities:

Percentage

Review requests for travel, make airline bookings, request price quotations from travel agent, determine applicable class of travel, and calculate number of days in travel status. Assist in hotel bookings.

External visa application at concerned Embassy for outbound travel of staff.

Upon approval, prepare documentation to authorize travel agent or airline to issue tickets.

Provide information to staff on visa requirements for external travel. Ensure completeness of application forms. Submit application to relevant embassies in Yangon.

Meet and assist staff members and dependents, visitors and consultants at Yangon airport on arrival and departure as required.

Undertake travel related tasks in the absence of the Sr. Administrative Associate

Assist in reviewing and verifying invoices from the travel agent and airline for certification and to ensure timely payment. Prepare monthly agent payment report.

Maintains files and records related to travel.

Assist in preparing monthly travel reports and monitoring TAs status to follow up to close the overdue TAs.

Facilitate visa and stay extension endorsement at immigration office.

Follow up with FERD and Yangon International Airport Security to use VIP room for special mission's arrival and departure at airport.

Key functions and accountabilities of the position (detailed job description attached):

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required.
  • For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace 3 years of related work experience. A master’s degree may replace additional 2 years, totaling 5 years.
  • A minimum of 5 years of experience with travel related work or administration is required.
  • Knowledge of United Nations administrative travel rules and practices
  • Relevant experience in a UN system agency or organization is considered as an asset.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
  • Relevant experience in travel management is an asset.
  • Familiarity with travel booking systems and online communication tools is an asset.
  • Familiarity with payment calculation and verification of invoices.

Skills

  • Good experience in travel management
  • Good communication and interpersonal skills
  • Computer literacy: ability to operate computer using MS office and other UNICEF standard software.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

Functional Competencies

Analyzing [I]

Learning and Researching [I]

Following instructions and Procedures [I]

Planning and Organizing [I]

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable all diverse profiles are encouraged to apply.

The VA is open to all (internal and external candidates).

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Added 1 month ago - Updated 17 days ago - Source: unicef.org