Administrative Assistant/Translator

Leadership

Overview

Provide administrative support and translation services effectively

You have:

• Secondary education. Certification in administration desirable.
• University Degree in English language, Business Administration, Public Administration, or related field will be given due consideration, but it is not a requirement.
• 5 years (with secondary school education) or 2 years (with bachelor degree) of relevant experience in administration or programme support service.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems.
• Experience in preparing briefing, report writing and meetings minutes
• Experience with interpretation/translation English/Portuguese is an advantage.
• Experience in organizing events (seminars, workshops, retreats, etc.) desirable
• Familiarity with inventory and asset control desirable.
• Fluency in Portuguese and English is a requirement.

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

Under the overall guidance and supervision of UNCTAD Project Manager, the Administrative Assistant/Translator assists in the management of administrative services.

This role involves administering and executing processes and transactions while ensuring a high quality and accuracy of work. The Administrative Assistant/Translator will be required to interpret for UNCTAD international staff in informal settings and provide translations into the Portuguese language.

The Administrative Assistant/Translator promotes a client, quality and results-oriented approach.

Diversity, Equity and Inclusion are core principles at UN: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UN including our values and inspiring stories.

UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties and Responsibilities

1. Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance of administrative activities with UN / UNDP and UNCTAD rules, regulations, policies and strategies.
• Provision of inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).

2. Ensures efficient administrative support, focusing on achievement of the following results:

• Organization and coordination of shipments and customs clearance.
• Coordination of travel arrangements.
• Performing administrative roles in UMOJA in particulars creating shopping carts and travel and expense reports for meeting participants.
• Organization of workshops, conferences, retreats.
• Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.

3. Provides translation/interpretation services, focusing on the achievement of the following results:

• Provision of translation work (from English to Portuguese) for various documents.
• Provision of interpretation services for English-speaking UNCTAD experts in informal and operational contexts.

4. Provides support to proper supply and assets management, focusing on achievement of the following result:

• Coordination of assets management, timely preparation and submission of periodic inventory reports.
• Coordination of the provision of reliable and quality office supplies

5. Ensures proper common services focusing on achievement of the following result:

• Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN reform.

  Competencies

Corporate Competencies:

• Demonstrates commitment to UNCTADs mission, vision, and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding the position
• Provides inputs to the development of simple system components

• Makes recommendations related to work procedures and implementation of management systems

  Required Skills and Experience

  Education:

• Secondary education. Certification in administration desirable.

• University Degree in English language, Business Administration, Public Administration, or related field will be given due consideration, but it is not a requirement.

  Experience:

• 5 years (with secondary school education) or 2 years (with bachelor degree) of relevant experience in administration or programme support service.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems.
• Experience in preparing briefing, report writing and meetings minutes
• Experience with interpretation/translation English/Portuguese is an advantage.
• Experience in organizing events (seminars, workshops, retreats, etc.) desirable
• Familiarity with inventory and asset control desirable

Languages:

• Fluency in Portuguese and English is a requirement.

  Disclaimer

  Note: UN reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN at the same grade level and with similar job description, experience and educational requirements.

  Non-discrimination

  UN has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

  UN is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

  Scam warning

  The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org