Administrative Assistant - SSA

Overview

Provide administrative support to WHO Country Office Team.

You have:

• Completion of secondary school is essential.
• At least 2 years of experience in administrative positions, preferably in UN.
• Fluency in English is essential.
• French would be an added advantage.
• Knowledge of general administrative and HR Policy theory and procedures is essential.
• Training in logistics, supplies/procurement and travel would be an asset.

Contract

This is a No grade contract. More about No grade contracts.

Purpose of the Position

To Provide administrative support to the WHO Country Office (WCO) Team programs under the general supervision of the OO. The SSA performs functions related to Program support in the GSM environment. The SSA works on the basis of general instructions, according to the policies, procedures, rules and regulations of the Organization, ensures the proper functioning in the team or department. The SSA will seek advice on unusual matters. Most of the work is checked for accuracy and relevance by the OO before submission to the Representative.

Summary of Assigned Duties

Provide support to the Administration team and the WHO Representative's Office

Provide Administrative support to all the Technical Officers and the Senior Management.

Raise requests for procurement of goods and services

Acknowledge receipt of goods and services in GSM

Raise and manage Travel Requests for meetings and official missions, ensuring compliance with Travel Policy; use GSM to prepare requests, make airline and hotel reservations, prepare travel records and handle other related matters upon request

Manage administrative arrangements for all meetings supported by the WCO

Assist Finance Assistant with photocopying, filing, and submitting of VAT returns to Revenue Services Lesotho.

Support with various correspondence based on the orientation of the WR and Program Officers; finalizing letters/memos in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature

Serve as a back up to the Administration team;

Competencies

Communicating Credibly and Effectively

Foster integration and teamwork;

Produce results;

Move forward in a changing environment;

Educational Qualifications

Essential:- Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures; Logistics, Procurement and Travel practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset.

Desirable:- Proven skills in drafting and editing required.

Experience

Essential:- At least 2 years of experience in administrative positions preferably in UN.

Desirable:- Experience in other areas such as Programme Management, Travel and Procurement would be an asset.

Languages

Essential: Fluency in English

Desirable: French would be an added advantage

Other Skills

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: who.int