ADMINISTRATIVE ASSISTANT (Part-time 80%)

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

**OVERVIEW** ------------ Post Number : SC/PA 035 Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Paris Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 10-DEC-2020 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism . - ***(Only candidates who are entitled to work in France may apply to this position)*** ***Duration of contract: 1 year with possibility of extension subject to availability of funds and performance.*** ***(Part-time position 80%)*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Assistant Director-General for Natural Sciences, overall guidance of the Chief of Finance & Administration Unit (SC/AO) and the direct supervision of the Senior Administrative Assistant, the incumbent shall provide support services in a range of specialized areas such as financial management and administration of projects undertaken by the Division of Ecological and Earth Sciences (SC/EES). She/he will participate in the implementation of overall strategy of the Natural Sciences Sector and the delivery of the expected results of the Finance & Administrative Unit ensuring application and compliance with the rules, regulations, policies and procedures. In particular, she/he shall take action to: - Assist in the administrative and financial operations for activities of the Earth Sciences Division (SC/EES), by supporting, tracking and following of budget and progress of activities such as claiming cost recovery, ULO’s and liquidation. - Follow and make a prescreening of draft contracts, missions, conferences & meetings and other commitments as required. - Provide assistance on processing payment requests as well as reviewing unliquidated commitment (Purchase order, Travel orders and meetings) by using IRIS and DUO. - Process data from automated systems in order to support preparation of regular and ad-hoc budgetary/financial updates, to report on programme delivery, statistics and/or projections. - Ensure the proper creation and closure of files and the safe retention of all documentation online and in paper format; update accurate EES greenhouse gas-list (GHG) and online platform; follow up and update the database for security certificates and mission reports. - Assist Senior Administrative Assistant in the execution of daily tasks when required. - Respond to enquiries and follow up on routine outstanding matters; liaise with various internal services; draft briefing notes and other. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary education or vocational education. ***Work Experience*** - A minimum of 3 (three) years of work experience in administrative, secretarial support or related field. ***Skills and competencies*** - Ability to maintain effective working relationships with people of different nationalities and cultural backgrounds. - Ability to work under pressure, respecting tight deadline and delivering on the standard required. - Good organizational skills as well as ability to establish priorities and to plan, coordinate and monitor work plans. - Ability to take initiative and provide quality and timely support services. - Ability to adjust work schedules and priorities. - Discretion, good sense of judgement, integrity, tack and diplomacy. ***Languages*** - Excellent knowledge (oral and written) of French. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Skills and Competencies*** - Knowledge of UNESCO rules, administrative procedures and standard practices. - Knowledge of ERP systems (SAP or other). - Knowledge of budget and finance practices. - Knowledge of Natural Sciences projects, in particular on Ecological and Earth Sciences. **Languages** - Good working knowledge of English. - Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.