Administrative Assistant - Movcon

Volunteering Admin Human Resources

Overview

Support Movcon with administrative and human resources tasks

You have:

• Experience in supporting senior level management is required.
• Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) is required.
• Experience in international operations in a post-conflict environment is desirable.
• Knowledge of SAP is desirable.
• Ability to live and work in difficult and harsh conditions is essential.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of the Contract Management Officer, the UN Volunteer will undertake the following tasks:

Human Resources Management: • Maintain attendance database for all Movcon staff, i.e, international, national, contracted staff and UNVs, to include marking daily attendance, track absentees, timely information to HR on long term absentees, follow up each case to ensure absence is covered subsequently by staff members. • Provide clerical support on actions related to the administration of the unit's human resource activities. • Maintain and monitor the section's staffing table and prepare relevant statistical data and charts as required.

Budget and Finance • Assist in the payment of contractor invoices. • Monitor and maintain the integrity of various financial databases and verify accuracy of input data, ensuring consistency of data recorded.

Contract Management • Maintain databases for all Movcon Contracts related to the entire contract life cycle. • Ensure timely completion of Contractor Performance Reports, manual as well as electronic database. • Prepare draft minutes for all Contractor Performance Meetings, get approval and dissemination to all.

General Administration • Ensure, as the focal point, timely archiving of all invoices and payment related documents including manuals and electronic formats. • Draft routine correspondence related to the activities of the unit. • Schedule meetings and appointments, maintain files of administrative instructions and other rules and regulations. • Perform other duties as required.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

in the field of administrative services, human resources or other related fields.

Experience in supporting senior level management is required.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) is required.

Experience in international operations in a post-conflict environment is desirable.

Knowledge of SAP is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unv.org