Administrative Assistant (Individual Contractor)
Support training programs and contribute to administrative tasks.
This opening expired 9 months ago.
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Overview
Support training programs and contribute to administrative tasks.
You have:
- High school diploma or higher is required.
- A minimum of five (5) years of progressively responsible experience in administrative services, training or related area is required.
- Fluency in oral and written English is required.
- Fluency in French is an asset.
- Knowledge of other official United Nations languages is an advantage.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
· Efficiently support and contribute to the planning, coordination, and execution of training programs and initiatives within the UNJSPF Pension Administration's Business Support Section. · Accurately document training-related information, respond professionally to inquiries, promote learning resources, and assist in monitoring and reporting on training activities, while adhering to UN standards and contributing to budget monitoring. · Collaborate within the team, coordinate meetings and webinars, and actively seek professional development opportunities to enhance skills and understanding of the organization's broader functions. · Contributes to the effectiveness and efficiency of the department/unit by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility.
Work Location
New York
Expected duration
6 months
Duties and Responsibilities
This position is within the team of the Business Support Section of the United Nations Joint Staff Pension Fund (UNJSPF or the Fund) Pension Administration. The incumbent reports to the BSS Training and Development Officer, under the overall supervision of the Chief of the Business Support Section. The Business Support Section is responsible for various services within the Pension Fund, including Staff Learning and Development, Human Resources, Facilities, and Sourcing Coordination units. The Administrative Assistant will be responsible for the following duties: · Drafts routine correspondence. · Maintains files of rules, regulations, administrative instructions and other related documentation. · Maintains up-to-date work unit files (both paper and electronic). · Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in regional Offices · Performs other related administrative duties and coordinating administrative arrangements for seminars and conferences · Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. · Documenting external training records and evaluation forms, through established data collection methods. · Responding to inquiries and information requests regarding staff learning opportunities. · Promoting and updating learning resource information on SharePoint Online, Microsoft Teams channels, and other platforms. · Assisting in the organization of meetings, webinars, and in-house learning initiatives. · Work implies frequent interaction with all staff of the pension fund.
Qualifications/special skills
High school diploma or higher is required. A minimum of five (5) years of progressively responsible experience in administrative services, training or related area is required
Languages
English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in oral and written English is required. Note: ‘Fluency’ means a rating of ‘fluent’ in all four areas (speaking, reading, writing, and understanding), while ‘knowledge of’ means a rating of ‘confident’ in two of the four areas. Fluency in French is an asset. Knowledge of other official United Nations languages is an advantage.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience in administrative services? | To assess the candidate's relevant experience. | Discuss specific roles and responsibilities related to administrative duties. |
| How do you handle inquiries and information requests related to training opportunities? | To understand the candidate's communication skills and approach to information sharing. | Pro members can see the explanation. |
| Describe a situation where you had to coordinate meetings or webinars. How did you manage it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for maintaining accurate documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you contributed to a team project? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have in promoting learning resources? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell us about a time when you had to handle data analysis for reporting purposes. How did you go about it? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you apply UN standards in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 9 months ago
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Updated 9 months ago
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Source:
careers.un.org
