Administrative Assistant GS-5, TA, Based in Yaounde Cameroon, 06 months

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,361 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Support.

UNICEF has been working in Cameroon since 1975 to allow women and children to fully realize their rights to development without restriction, as enshrined in the UN Convention on the Rights of the Child. UNICEF provides financial and technical support to Cameroon across seven areas to fully realize the rights of women and children. These areas include Health, HIV/AIDS, Water-sanitation-Hygiene, nutrition, education, child protection, and social inclusion. UNICEF focuses mainly on children and the most vulnerable and excluded families. Cameroon’s 2020 population is estimated at 26,545,863 people according to UN data. The population is young and generates strong socioeconomic demand. In rural areas, limited access to basic social services and the effects of climate change led to household impoverishment and severe child deprivations. The task is immense but not insurmountable; it requires the energy of all stakeholders in Cameroon and out of Cameroon: also, women, men, youth and children, government, technical and financial partners, donors, civil society, the private sector, parliamentarians, communities. Everyone is invited to take part in the struggle to meet the challenges that lie ahead. It is together that we will act for Cameroon, a country that summarizes the challenges and hopes of Africa.

To learn more about UNICEF Cameroon, use the below

link https://unicef.sharepoint.com/sites/CMR/SitePages/AboutUs.aspx.

Major duties and responsibilities:

• Office Management
• Events/Logistics
• Supplies/Equipment

Summary of key functions/accountabilities:

Office Management

• Carry out 2 daily rounds to ensure premises are clean and maintained and all staff requests related to premises management are handled in a timely manner.
• Organize training for ancillary services (cleaning and security services on administrative and security protocol and follow up on recommendations with the suppliers till the closure of Yaounde and the two-zone offices.
• Assists staff members and their dependents by processing requests for visas, identity cards, drivers’ licenses, and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station. Maintains facts on living conditions and special entitlements.
• Ensure classification/archiving of all administrative documents

Events/Logistics

• Acts as a focal point for the office for organizing events & conferences and ensures all logistics related to the events & conferences.
• Makes hotel room reservations as required. Coordinates internal and external meeting arrangements by conference room booking and coffee break management
• Drafts routine correspondence, Note Verbal, memoranda, and reports via oral instructions, previous correspondence, or other available information sources, in accordance with standard office procedures.

Supplies/Equipment

• Act as focal point for all premises management-related activities ensuring close monitoring and supervision of all cleaning and security services to deliver a high-quality service
• Informs the Admin officer of any new requirements for premises and supports the Admin Officer in all premises-related functions including repairs and breakdowns
• Assist the Admin unit in the management of the Admin warehouse as well as updating the inventory sheet
• Performs other duties, as required

How can you make a difference?

To qualify as an advocate for every child you will have…

• Completion of secondary education preferably supplemented by university courses in administration/ Law or equivalent.
• A minimum of 5 years of general clerical work, which should include good knowledge of standard clerical practices and procedures.
• Good knowledge of French / English.

To apply for this post;

Interested candidates are kindly requested to apply and upload the following documents:

• Letter of Interest (cover letter)
• CV or Resume
• Technical or university degree
• Last Two PER (Internal Candidates Only)
• Copy ID Card/Passport

For every Child, you demonstrate

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Other required technical skills

• Training and experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Thorough knowledge of UNICEF administrative policies and procedures.
• Organizational, planning, and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative, and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.