Administrative Assistant, GS-5, Fixed Term, Cox's Bazar, Bangladesh #547304 (only for Bangladeshi nationals)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, support.

How can you make a difference?

Under the supervision and guidance of the Administrative Officer NOA, the Administrative Assistant is responsible for executing a broad variety of routine tasks as well as some specialized tasks within UNICEF Cox’s Bazaar field office, e.g. covering Petty Cash management, Office stores management, shopping/low value procurement of Admin related supplies and services relating to office cleaning, general office maintenance, furniture and office equipment maintenance. Acting as an interface for operations functions with key government departments such as DC’s Office, RRRC Office etc. in support of Rohingya emergency response and host community programme implementation. For effective performance of duties under this post, the incumbent will require to have thorough knowledge of UNICEF administrative procedures, processes and policies.

Summary of key functions/accountabilities:

1. Managing office petty cash and incoming invoice registered.
2. Management of office supplies, stationery and visibility items and coordination of low-value procurement (Procurement of up to $10K) for the entire office.
3. Office maintenance and Overall cleanliness of the Office premises on a daily basis as per UNICEF standards.
4. Focal point for General Administrative services including acting as an interface with Government departments on key operational areas requiring government support.
5. Travel Management.

For detailed job responsibilities, please access job description below:

JD -Administrative Assistant FT G-5 CXB.docx

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 5 years of relevant administrative or clerical work experience is required.
• Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

*UNICEF does not charge a fee at any stage of the recruitment process.

*Internal candidates may be given preference over external candidates. The term "Internal" refers to all staff members with fixed term, continuing or permanent appointments.

*Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

*The complete vacancy announcements can be reviewed via UNICEF Careers website at https://jobs.unicef.org/en-us/listing/