Administrative Assistant G5, Accra

External/Internal Vacancy Announcement

No. WFP/GHA/ADMIN/ACC/May/2023

ADMINISTRATIVE ASSISTANT

Deadline for Application: 10 days from day of publication

The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.

Job Title : Administrative Assistant

Duration : 1 Year Renewable

Post Grade : G5

Duty Station : Accra

JOB PURPOSE****:

To support effective delivery and maintenance of client-focused, value-for money-oriented quality administrative practices.

MAJOR DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Head of Finance and Admin, the Admin Assistant will be responsible for the following duties.

1. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.

2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.

3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.

4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.

5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. 6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

6. Perform other related duties as required.

Minimum Academic Qualifications Guide

University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.

Desired Experiences for entry into the role:

A minimum of five (5) years of progressive experience in administration or other related fields.

Language: Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.

How to apply:

Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.

Qualified Female Candidates are encouraged to apply

People living with disability are also encouraged to apply

Only shortlisted candidates meeting the criteria will be contacted.

Note:

1. WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
2. WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
3. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.