ADMINISTRATIVE ASSISTANT (Executive Assistant) G6-Cameroon/Yaounde

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Application deadline 2 years ago: Wednesday 17 Nov 2021 at 23:59 UTC

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Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,676 USD.

Salary for a G-6 contract in Yaoundé

The salary of a G-6 depends on the duty station. The minimum salary there is 1,016,083 XAF (~1,676 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-6 contracts.

Org. Setting and Reporting These positions are located throughout the United Nations. Administrative Assistants at this level usually report to an Administrative Officer, Executive Officer, a Head of the Unit or to a Chief Administrative Officer. In Cameroon, the incumbent reports directly to the UN Resident Coordinator and works in close collaboration with the RCO team Leader.

Responsibilities Under the guidance and direct supervision of the Resident Coordinator (RC), the Administrative Assistant (Executive Assistant) ensures effective and efficient support to the RC’s function, overall management of the RC’s schedule and logistical requirements, correspondence, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. All work is to be done with full confidentiality.

Within delegated authority, the Administrative Assistant (Executive Assistant) will be responsible for the following duties:

1. Ensures effective and efficient support to the RC’s function focusing on the following expected results:

  • Maintenance of the RC’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, and or taking minutes
  • Maintenance of protocol procedures
  • Coordinates high-quality briefing materials for Resident Coordinator for appointments, meetings, missions
  • Draft correspondence, ensure that all correspondence and documents submitted to the RC are according to UN norms and standards
  • Management of RC travels, missions and representation schedule, support the preparation of travel and ensure flights booking and provision of logistics information
  • Maintenance of databases of high-level partners, government counterparts, UN entities and Diplomatic Corps
  • Preparation of correspondence, directives, comments on behalf of RC for their signature and making follow-up when required
  • Organization of official/personal events: lunches, cocktails and dinners for local and High-Level visitors as required
  • Prepare and maintain checklists and templates for all relevant processes (high level visits, meetings preparation etc)

2. Ensures provision of effective communications support to the RC focusing on the following expected results:

  • Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system
  • Coordination of the information flow in the office, directing and following up on requests and tasks
  • Screening of all incoming calls and correspondence
  • Coordination of activities and schedule with the RC driver and other colleagues as appropriate
  • Preparation and communication on the various coordination meetings, including UNCT meetings

Budget and Finance - Assists when necessary in the preparation and review of financial and human resource proposals/requirements. - Prepare budgets and check funds availability for protocol and RC’s functions related events such as cocktails, receptions etc. - General Administration - Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. - Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field. - Coordinate and supervise events management, transportation services as necessary. - Support protocol matters, registration of staff, coordination with local authorities, and other administrative matters when needed - Drafts routine correspondence to respond to enquiries Maintain efficient filing of correspondence, documents, emails and files - Act as requestor in Umoja (transactional role) for the RCO - Performs other related administrative duties, as required - May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Work implies frequent interaction with the following: - Staff within the RC Office - The Executive Assistants of the Representatives of the UN entities, Development Partners and Diplomatic Missions. - Focal points in Government institutions (ministries, departments), including protocol - Human resource, administrative, accounting staff in missions and Headquarters, general support service and conference services staff.

Results Expected: Provides quality, effective and efficient support to the RC’s function. Works with minimal amount of supervision; independently provides accurate reports and/or records in the identified areas of work.

Competencies - Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

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Education High school diploma or equivalent. Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away.

Work Experience Seven years of progressively responsible secretarial, administrative, programme experience is required at the national or international level is required.

Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web-based management systems is desired.

Several years of experience in administrative services, finance, accounting, audit, human resources or related area is desired.

Previous experience working with the United Nations is an advantage.

Languages Fluency in oral and written French and English is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 2 years ago - Updated 2 years ago - Source: careers.un.org