Administrative Assistant (Director's Office)

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

The strategic agenda of the Universal health coverage/Communicable and non-communicable diseases (UHC/UCN) cluster is to reduce disease burden in the WHO African Region, by guiding disease control agenda in Africa, and using analytics to inform strategic investments and tailored interventions for disease control”. This approach is underpinned by the guiding principles of comprehensive whole of society, people-centered, integrated approaches to disease control. The comprehensive whole of society approaches to disease control involves: (a) coherent implementation of triple response - technical response: implementing diseases specific normative guidance, promoting intervention mixes and deploying medical commodities; health systems response: building capacities of district service delivery systems in disease mapping and stratification, interventions tailoring, and sector/subsector planning; and multi-sectoral response: addressing socio-economic and environmental determinants of diseases through mobilizing non-health sectors, communities and stakeholders; (b) disease control partnership of public and private sectors, health and non-health sectors; and (c) community involvement in targeted high risk communities, focused on managing determinants of diseases, health services demand creation and accountability bylocal health stewards. The people centered, integrated approaches to disease control involves: (a) integrated guidance on disease control for each health service delivery platform, a move away from stand-alone disease specific guidance; and (b) integrated and efficient disease control investments in strengthening the capacity of appropriate health services delivery platforms through deployment of appropriate technologies and analytics to guide stratification of disease risks across population groups in order to develop and deploy comprehensive packages of interventions appropriate for each population group and health service delivery platform, as well as monitor population access, coverage and impact to leave no one behind.The specific objectives of the UCN cluster are to:(i) provide leadership on disease control coordination, partnership and resource mobilization; (ii) contribute to the development of WHO disease control technical products, services and tools including adoption of new technologies and innovations; (iii) support generation and use of strategic information for action and decision making including optimizing investment; and (iv) provide or facilitate provision of technical support in deployment of WHO technical products and services and institutional capacity building, including support tonational disease programmes and regulatory authorities.

DESCRIPTION OF DUTIES

Under the technical guidance of the UCN PAO and the overall supervision of the Director, Communicable Diseases Cluster, the incumbent will:Reports on administrative tasks at the Human Resources level. Track recruitment and contract renewal transactions for staff and consultants.Share with the team the status of the PMDS and follow up on their development.Assist in the preparation and drafting of job descriptions and contracts.Archive files for all new contracts Support in the tracking of UCN staff leave (planning and confirmation of leave in GSM)Support staff members in other transactions in GSM. 2. Preparation and follow-up of subcontracts.Provide support in the process of creating POs and renewing contracts Follow up on the update of subcontract data in SharePointProduce the semi-annual report on the list of subcontracts to be renewed. 3. Execution of financial activitiesExecution of financial activities and annual closure/biennium.Identify quarterly POs that are to be closed (finally closed).Track expenditures on the various expiring PosSupport the organization of meetings organized by the different Programmes. 4. Management and organization of the different meetings (preparation of mission files).Assist in the preparation of the Regional Committee (RC) and other major meetingsSupport the coordination, follow-up and management of trunks for the RC and major meetings (transportation, counting). 5. Perform any other tasks requested by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education; or its equivalent in technical or commercial education. Desirable: Higher education in Human Resources Management, Business Administration, Social Sciences or similar Social Sciences or similar field.Training in Administrative Management or Human Resources Management, Human Resources or similar field.

Experience

Essential: At least ten (10) years of experience involving progressively greater responsibility in administration. Desirable: Some experience with WHO or other UN agencies. Working in bilingual environment, would be an asset.

Skills

Demonstrate discretion, accuracy, attention to detail and strong supervisory skills.Good knowledge of human resources management and procurement procedures Good knowledge of human resources management and procurement proceduresThorough knowledge of Secretariat and modern administrative practices Use of the following computer programs: MS Office, Excel, and Workspace (Sharepoint) Knowledge of MS Access - Ability to be discerning and organized administratively Knowledge of Global Management System (GSM) or other Integrated Management Software (IMP)

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results

Use of Language Skills

Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English. The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 14,437,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int - An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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