ADMINISTRATIVE ASSISTANT (Cancelled)
Application deadline 5 months ago: Saturday 9 Sep 2023 at 23:59 UTCOpen application form
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.
The salary for this job should be more than 755 USD.
Salary for a G-5 contract in IslamabadThe salary of a G-5 depends on the duty station. The minimum salary there is 210,843 PKR (~755 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.
Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.More about G-5 contracts.
Org. Setting and Reporting The position is in the United Nations Military Observer Group in India and Pakistan (UNMOGIP). The Administrative Assistant perform the duties under the direct supervision of Head of Mission support Office of Srinagar and overall supervision of the Chief of General Service. Within delegated authority, the Administrative Assistant will be responsible for the following duties:
Responsibilities Ensures effective and efficient functioning of the Srinagar’s office by maintaining contact with visitors and staff, make arrangement of appointments and meetings including meeting room reservation, compiling, and preparing briefing and presentation material, background information and documentation for meetings. Supports the office with leave monitoring and maintaining leave and absences. Order and receive periodic office supplies from Islamabad and maintain a proper inventory of stock for efficient stock management. Issue supplies to staff in Srinagar and forward supplies to field stations as and when required. Create and maintain inventory of items in Srinagar and perform periodic physical inventory check in Srinagar. Assist Head Of Mission Support-Srinagar in making travel arrangements and hotel reservations,ID cards and other documents as and when requested. Provide administrative support to conferences, workshops, retreats.Assists with archiving and maintenance of the filing system, ensuring safekeeping of confidential materials. Assist Head Of Mission Support-Srinagar in coordinating all Administrative matters concerning the overall operation in Srinagar. Provide support by coordinating with the various sections Chiefs in UNMOGIP HQ Islamabad on Administrative matters pertaining to Operations. Participates in relevant trainings for administrative staff. Reviews entitlements-related claims and reports that are submitted for monetization purposes by Indian army. Provides advice and guidance to staff with respect to administrative procedures, processes, and practices, liaising with stakeholders as necessary. Monitor and evaluate the effectiveness of related guidelines, staff rules, HR rules and regulations, practices, and procedures, and makes recommendations through the Service Delivery Manager where necessary. drafts routine correspondence. Maintains files of rules, regulations, administrative instructions and other related documentation. Maintains up-to-date work unit files (both paper and electronic). Performs other duties as and when required.
Competencies PROFESSIONALISM: Ability to perform a broad range of administrative functions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education High school diploma or equivalent is required.
Work Experience A minimum of five years of experience in administrative services is required.
Experience providing support in the areas of calendar management and in planning and arranging travel for field visits to operational settings is desirable.
Experience within the United Nations Common System or comparable international organization is desirable.
Experience supporting a high-ranking, senior official, is desirable.
Experience using Enterprise Resource Planning (ERP) tools e.g Umoja is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; Knowledge of another official United Nations language is an advantage.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.