ADMINISTRATIVE ASSISTANT A (Cancelled)

Contract

This is a RLG-11 contract. This kind of contract is known as Relocation Grant. More about RLG-11 contracts.

Org. Setting and Reporting The Administrative Assistant "A" repots to the concerned Legal Officer, Department of Legal Affairs, and under the overall supervision of the Director of Legal Affairs

Responsibilities Assists in the efficient organization and administration of the Department in matters relating to the Agency's contracting and procurement activities, administrative law, and international law;

Ensures proper maintenance of the Department's records, files, and other materials relating to the Agency's contracting and procurement activities and administrative and international law matters;

Arranges meetings and provides administrative and logistical support, as required;

Coordination of budgetary and other administrative matters, including office stationery, equipment, and the Department's library and subscription to books, periodicals and other publications from both inside and outside the UN system;

In coordination with concerned offices, arranges travel for the Department's staff, including travel management, preparation of briefing folders, and provision of long distance administrative support during staff travel;

Prepares draft correspondence of an administrative nature for the Department; maintains all working folders, including strictly confidential case files of the Department; works closely with other support staff of the Department regarding accuracy of correspondence, referencing, filing and maintaining of working and case files;

Maintains a work register and follow up system, including correct referencing of all working folders, including correct referencing of all incoming and outgoing correspondence and documents in close coordination with the Central Registry and other offices concerned;

Coordinates closely with the Office of the commissioner-General on confidential correspondence concerning the Agency.

Competencies Competencies UN Core Values of Professionalism, Integrity and Respect for Diversity and Core Competencies of Communication, Working with People and Drive for Results apply by default.

- Demonstrated ability with personal computers and knowledge of standard computer applications including MS Word, Excel, and Outlook; - Organization skills with willingness and capability to work on own initiative and with little guidance; - Ability to work in a team and manage multiple demands with attention to detail and confidentiality; - Sound judgement on importance of issues; and - Demonstrated drafting skills in English.

For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

Education Completion of full secondary education, and A Two-year diploma in law, human resources, or business administration.

Work Experience At least five years' experience as Administrative Assistant and/or legal secretary including experience with respect to law or human resources in an international or large commercial organization.

Experience in the United Nations System.

Knowledge of legal secretarial/paralegal duties.

Languages Excellent command of spoken and written English and Arabic.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Type of Contract: Fixed Term Appointment

Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.

This vacancy notice is open to internal and external candidates. Only candidates residing in Jerusalem/West Bank with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jerusalem, and without a valid work permit, the appointment may be rescinded.

A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.

Applicants have to complete the Personal History Profile (PHP) in inspira in order to be considered. The PHP should be completed with full relevant work experience as per the requirements in the Job Opening, in order to be considered.

Equivalency: When the minimum requirements are not fully met, the Director of Human Resources may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications and progressive relevant work experience.

NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.