Administrative Assistant

Contract

This is a Service Contract contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about Service Contract contracts.

Administrative AssistantShort Description ----------------------------------------- **PLEASE DO NOT MODIFY THE FIELDS OF THE SECTION BELOW.** **Administrative Assistant** ---------------------------- Parent Sector : \[\[Administration\]\] Duty Station: \[\[Islamabad\]\] Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[12 months\]\] Job Family: \[\[Administration\]\] Type of contract : \[\[Service Contract\]\] Level : \[\[SC-5\]\] Duration of contract : \[\[12 months\]\] Recruitment open to : \[\[External and Internal\]\] Application Deadline (Midnight Pakistan Time) : \[\[5 March 2023\]\] UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- **\*\*OVERVIEW OF THE FUNCTIONS OF THE POST\*\*** Under the overall delegated authority of the Director of the Office (DIR) and the direct supervision of the Finance and Administrative Officer (AO), the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures. Long Description ---------------- 1. Perform administrative procurement activities in a timely and efficient manner, to support programme staff in the acquisition of goods and services for efficient field operations. 2. Conduct surveys, compile data and information including supporting the preparation of benchmarks to facilitate the successful procurement of programs and operational activities. 3. Prepare benchmarks of procurement services, participate in the evaluation of offers and in the negotiation of contracts ensuring standard processes are followed. Long Description ---------------- 4.Review, record purchasing requests, ensuring all supporting documentation is received, and funding is available, to enable the procurement of goods and services. 5.Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions. 6.Research, collate and present information in a standard format, to enable informed-decision-making and consistency of information presented to concerned staff. Long Description ---------------- 7.Update, manage and maintain relevant databases of suppliers and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements. 8\. Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary analysis of variances between budgets and actual expenditures, cross check consistency of figures. 9\. Review overall accuracy and consistency of draft reports, cross-check consistency of figures. 10\. Identify any other anomalies and errors; alert the supervisor and undertake transactions to correct errors/omissions. 11.Perform additional tasks requested by DIR and AO. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **\*\*Education\*\*** Completion of secondary school education. **\*\*Work Experience\*\*** 3 years of working experience within the United Nations System or Development Sector in administration and procurement. Experience in dealing with finance and procurement work. \*\***Languages**\*\* - Excellent knowledge (spoken and written) of English and Urdu. **DESIRABLE QUALIFICATIONS** ---------------------------- A first level university degree and CIPS training are desirable. **BENEFITS AND ENTITLEMENTS** ----------------------------- **Rename the “BENEFITS AND ENTITLEMENTS****”** **title to “APPLICATION PROCESS****”****, and use additional sections if required to add other relevant information.** **Otherwise you can delete this section.** **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*