Administrative Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,349 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Office of the Regional Director (RDO) provides leadership, strengthens governance and fosters partnership and collaboration with countries, the United Nations system and other partners/ stakeholders in order to fulfill the mandate of WHO in advancing the global health agenda within the Western Pacific Region.

DESCRIPTION OF DUTIES

The incumbent provides administrative and secretarial support to the Regional Director and the Regional Director's Office as follows:

1. To ensure the daily coordination of appointments for the Regional Director;
2. To ensure coordination of travel arrangements for the Regional Director, the preparation of RD's briefing material for WHA, EB, RCM, RD's meetings with heads of WHO Country Office (HWOs) and RD's attendance to other important meetings; to coordinate preparation of various reports; to prepare the minutes of various meetings of the RD such as Regional Committee Meeting (RCM) secretariat, informal consultative meetings of HWOs/CLOs, etc.;
3. To ensure coordination of official visits of the RD, including preparation of related administrative communication to Member States and follow up as required;
4. To conduct research and analysis of various issues as requested by the RD or the Director, Office of the Regional Director and Communications and External Relations (EXD/RDO), which maybe of a confidential and/or politically sensitive matter;
5. To provide guidance to secretaries as required on correct format and applications of channels of communication, to recommend changes and to participate in training of secretarial staff of the Regional Office;
6. To work closely with supervisor to support smooth, prompt, transparent and confidential flow of information between the RD and the EXD/RDO; and
7. To perform other duties as may be required.

REQUIRED QUALIFICATIONS

Education

Essential: Graduation from secondary school with thorough training in administrative and secretarial practices.

Experience

Essential: At least eight years experience in varied administrative sector posts, including experience working in an international organization. Desirable: Work experience in WHO. Familiarity in using Global Management System (GSM) or other Enterprise Resource Planning (ERP) systems.

Skills

Thorough knowledge of office procedures, and relevant WHO policies, administrative rules, procedures and practices.

Knowledge of WHO organizational structure and functions of technical and support programmes.

Excellent typing skills. Ability to produce work that is accurate, meticulous and complete.

Capacity to work expeditiously under pressure.

Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 746,790 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.