Administrative Assistant

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

**OVERVIEW** ------------ Parent Sector : Culture Sector (CLT) Duty Station: Doha Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Culture Type of contract : Non Staff Level : Level 3 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 17/09/2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **BACKGROUND** -------------- Under the overall authority of the Director of the UNESCO Office for the Gulf States and Yemen and direct supervision of the Project Manager, the incumbent will contribute to the implementation of the project "Youth Employment through Heritage and Culture in Yemen” (hereafter referred to as "the project"). The overall aim of the Project is to contribute to improving livelihood opportunities for women and youth in Yemen through job creation in heritage rehabilitation and cultural industries. Specific objectives are to support at least 6,000 youth in the rehabilitation sector and 2,000 in sustainable cultural entrepreneurship and contribute to social cohesion, peacebuilding, and promotion of cultural heritage in Yemen. Employment opportunities will be generated through the rehabilitation of historic urban centers in different governorates, and support to small and medium enterprises and CSOs active in various sectors of the cultural and creative industries. By creating jobs in the preservation of cultural heritage and creative industries, the intervention will reach young people and contribute to peacebuilding because young people are social actors that have the potential and capacities to engage and lead actions that will promote peace and sustainable development in their communities. The promotion of arts and culture throughout the project will play an important role in restoring cultural identity, peacebuilding, and recovery, as well as rebuilding trust in local communities. The incumbent shall contribute to the implementation of activities/projects by providing administrative and support services to the project team. The incumbent will be based in Doha. **MAIN DUTIES AND RESPONSIBILITIES** ------------------------------------- Under the overall authority of the Director of the UNESCO Office for the Gulf States and Yemen and direct supervision of the Project Manager, and in cooperation with the overall team of the project in Doha and in Yemen the incumbent will provide a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures. Essential responsibilities include: \- Perform a range of administrative tasks to facilitate the implementation of the Cash for Work Project in Yemen, including searching for, collecting, and elaborating comprehensive administrative and financial documents (estimates, financial offers, technical proposals, background papers, budget tables, etc.) \- Assist in editing a wide variety of contracts using existing templates, including by helping define services to be delivered, preparing calls for proposals and requesting quotations in English, conducting a thorough evaluation of proposals as per the set criteria and needs; \- Assist in the budgetary monitoring of the Project and produce a variety of financial reports and statistics, including extracting data and information from the automated financial and programmatic systems (FABS; SISTER etc.) and preparing standard reports. \- Assist in ensuring that the implementation of the Project is fully in line with UNESCO's rules and regulations (Fairness, Effectiveness, transparency, and effective competition) so as to obtain the best value for money, optimize costs and meet programme quality requirements; \- Explain UNESCO/EU agreed on procedures to the local coordination team in Yemen and partners, follow up on contractual initiatives as well as on outstanding matters, verify and provide information on budgetary transactions compliance, review requests for payments, contractual and remaining obligations; \- Assist colleagues in planning travel/missions; keep track and follow-up to ensure timely submission and liquidation of open commitments. \- Keep track of project assets, maintain inventory records, and report. \- Draft correspondences, emails and type a variety of notes to documents and transmit administrative information's, and maintain adequate filing. \- Assist in ensuring timely reporting to the donor on the administrative and financial components of the project. \- Maintain leave record of colleagues in Yemen and liaise with the UN counterparts for day-to-day operation of the project office in Yemen Perform any additional administrative activities that may be required by the supervisor. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Education: \- University degree (BA or equivalent) in Finance, Banking, Business Management, or relevant field. Work experience: \- A minimum of three (03) years of relevant work experience in administration and finance of which at least 1 year acquired at the regional and/or international level would be an advantage. \- Work experience in the UN system will be an added advantage. Language requirement: \- Excellent knowledge of the English language both spoken and written. \- Very good knowledge of the Arabic language will be an advantage. \- Knowledge in any other working language of the UN would be an added advantage as well. Other Competencies: \- Integrity, reliability, and sense of commitment in the execution of duties. \- Excellent coordination and organizational skills. \- Good analytical and problem-solving skills. \- Good knowledge of results-based and budget management tools. \- Excellent interpersonal and communication skills, including the ability to draft clearly and concisely. \- Ability to work effectively in a team and to maintain effective working relationships in a multicultural environment. \- Ability to build and maintain partnerships. \- Ability to work under pressure, manage heavy workloads, and meet tight deadlines, paying close attention to detail and quality of work. \- Strong IT skills including good knowledge of standard office software. \- Sensitivity to the local context. \- Knowledge of UNESCO’s mission and action in the field of culture will be an advantage. **CONDITIONS OF EMPLOYMENT** ---------------------------- UNESCO Salaries in Doha are paid in Qatari Riyals; the annual remuneration for the post is QAR **192,175.00**. UNESCO Service Contract benefits include 30 days of annual leave as well as a contribution to the pension scheme and health insurance upon proof of inscription. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*