Administrative Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

Within the delegated authority and under the supervision of Regional Adviser, Tobacco Free Initiative (TFI), UHC/Noncommunicable Diseases and Mental Health (UHC/NMH) the UNV will: • Provide full administrative support including drafting, reviewing and dispatching of correspondence, reports, documents, etc. • Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed. • Follow up on the implementation of programme activities and ensure timely submission of unit’s contributions, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate. • Provide full administrative support to the unit’s meetings, draft rationale and cost, compile and process all necessary documentation and liaise with participants. • Carry out the function of project administrator, monitoring availability of funds and financial expenditures according to the approved workplan, and coordinating with country offices on the implementation of the workplan related to the concerned programme. • Perform other requested administrative functions related to running the administrative work of the unit. • Coordinate with other units to finalize and complete administrative tasks where needed. • Any other related tasks as may be required or assigned by the supervisor.

Educational additional comments

Education: University degree in business administration, social sciences or related field

Experience remark

• Experience: At least five years’ progressive administrative experience, and relevant experience in the UN system is an asset. • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

Language skills

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Working Knowledge

Competencies values

Accountability, Adaptability and Flexibility, Building Trust, Communication, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Egypt and legal residents in Egypt with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 31-07-2021