Administrative Assistant
Provide support to the Finance and Administration department.
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Overview
Provide support to the Finance and Administration department.
You have:
- Basic knowledge of written and spoken English
- Basic clerical skills
- Basic knowledge of simple accounting
- 1 to 2 years administrative background or similar field
- Experience with international organization is an advantage
- Basic knowledge of online office applications or MS software is an advantage
- Ability to work with little supervision with quality performance
Contract
This is a ICRC - Open-ended contract. More about ICRC - Open-ended contracts.
What we do
The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.
Purpose
Under the direct supervision of the F&A Manager, the Admin Assistant provides support to the general administrative and clerical task of the Finance and Administration department.
Accountabilities & functional responsibilities
- Provides support to administrative and clerical task of Finance and Administration department
- Scans documents and upload files to teamspace or other storage applications for archiving and/or filing.
- Manages the Finance and Welcome databases ensuring the timely fulfilment of requests and transactions
- Converts STM request to PDF once validation process is done for uploading in the accounting tool
- Closes STM request once action is completed and validated.
- Acts as back-up in the absence of the Cashier
- In-charge of payment processing of Welcome invoices including completion of supporting documents
- Books hotel accommodation for official field trips in nearby cities and provinces
- Books airport taxi in Manila at ECLPI website for colleagues arriving and departing from Manila
- Coordinates and assist the Premises clerk for administrative task
- In-charge of the office supplies inventory including request for replenishment
Selection Requirements
- Basic knowledge of written and spoken English
- Basic clerical skills
- Basic knowledge of simple accounting
- 1 to 2 years administrative background or similar field
- Experience with international organization is an advantage
- Basic knowledge of online office applications or MS software is an advantage
- Ability to work with little supervision with quality performance
Our values
- At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.
Potential interview questions
| Can you describe a time when you had to manage multiple administrative tasks? | This question assesses time management and prioritization skills. | Provide specific examples of tasks, how you organized them, and the outcomes. |
| How do you handle working under little supervision? | The interviewer wants to gauge your ability to self-manage and perform tasks independently. | Pro members can see the explanation. |
| What tools or software are you familiar with that could help in administrative functions? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of a time when you ensured accuracy in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why do you want to work for the International Committee of the Red Cross? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you would manage the office supplies inventory. | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have working with finance-related tasks? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure confidentiality in your work, especially in administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 9 months ago
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Updated 9 months ago
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Source:
careers.icrc.org
