Administrative Assistant
Provide administrative and programmatic support.
This opening expired 1 year ago.
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Overview
Provide administrative and programmatic support.
You have:
- Undergraduate university degree
- A minimum of three years of work experience. Previous experience working in administration is an advantage.
- Excellent written and oral communication skills in English.
- Ability to plan, prioritize and deliver tasks effectively and on time.
- Fluent in written and spoken English. Knowledge of another UN language is an advantage.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Provide administrative and programmatic support.
Work Location
Paris
Expected duration
6 months
Duties and Responsibilities
An administrative assistant is needed to perform tasks of an administrative and organizational nature, as part of the Administration Unit of the Mitigation Branch, Climate Change Division, United Nations Environment Programme (UNEP). The overall objective of UNEP's Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and needs of individual countries. The Climate Change Division works with Members States and Partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data information and knowledge, access to finance and technology, and building resilience. It promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting. The IC will be based in the Mitigation Branch of the Climate Change Division, at the Paris duty station. The assistance is required to provide support to the Programme of Work (PoW) administrative and programmatic team. Under the general supervision of the Mitigation Branch Administrative Officer, the IC will provide support to the Branch’s Admin, Finance and Programmatic Team to: • Track the management of the contracts and support the preparation of reports as per donor requirements. • Periodically review status of relevant expenditures and compares with approved budget. • Preparation, enrollment and revision of all financial commitment obligations for legal instruments. • Assisting with the issuing of payments, monitoring and recording expenditures from executing partners against budget allocations. • Assisting with the validation and keying of expenditure reports. • Assisting with UNON procurement process to contract for-profit institutions. • Maintenance of the project database, for all legal instruments. • Assistance in maintaining and keeping up-to date electronic and hard-copy files for all contracts and Projects. • Working with mass data dumps, knowledge of excel/pivot tables needed. • Maintenance of well-organized files and records, ensuring easy access to important documents and information. • Assistance with event planning and execution, resulting in well-organized and impactful events. • Any other administrative related duties as required such as organizing meetings and preparing draft minutes. Performance indicators: • The performance will be measured through analyzing the quality of documents produced and the respect of deadlines. The outputs need to be accepted by the UNEP to be considered satisfactory. Reporting lines: The individual Contractors will report the Administrative Officer Amanda Lees.
Qualifications/special skills
• Education: Undergraduate university degree • Experience: A minimum of three years of work experience. Previous experience working in administration is an advantage. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations. • Communication: Excellent written and oral communication skills in English. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; Supports and acts following final group decision, even when such decisions may not entirely reflect own position. • Planning & Organizing: Ability to plan, prioritize and deliver tasks effectively and on time.
Languages
• Languages: Be fluent in written and spoken English. Knowledge of another UN language is an advantage.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Describe a time when you had to deliver tasks under a tight deadline. How did you manage it? | This question assesses your time management and prioritization skills under pressure. | Provide a specific example that demonstrates your organizational skills and ability to meet deadlines. |
| Can you give an example of how you worked collaboratively with a team? | The interviewer wants to understand your teamwork and collaboration skills. | Pro members can see the explanation. |
| What methods do you use to ensure that records and documents are well organized? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach preparing financial reports? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a time when you had to adapt your plans due to unexpected circumstances. What did you do? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle competing priorities in your workload? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe an experience in which you successfully planned and executed an event. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure confidentiality and security regarding sensitive information? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
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