Administrative Assistant

Contract

This is a SC-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-3 contracts.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Paris Job Family: General Administrative Support Type of contract : Non Staff Level : Level 3 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 04-June-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates who are entitled to work in France may apply to this position*** **ORGANISATIONAL CONTEXT** --------------------------- As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing. **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director, IIEP and direct supervision of the Programme Specialist in Training and Education Programmes (TEP) Unit , the incumbent will supporting administrative tasks related to the implementation of an online course directed at technical staff within Ministries of Education in UNESCO Member States. The incumbent will also perform administrative tasks in support of the TEP ‘s various core activities of the TEP Unit. Long Description ---------------- - Support the administrative processes related to course implementation of the IIEP/UNICEF course on foundations of disability-inclusive education sector planning, including sending of invitations, managing acceptance letters, etc.; - Support the on-line course registration, including reviewing participant lists within the data base AURION, etc.; - Provide support with the course evaluation; - Support the administration of the inclusive education (IE) contact database and support other communication related initiatives; - Support the translation of course materials into French and related quality control processes; - Support the work related to the online conversion of the Advanced Training Programme (ATP) courses (Education Sector Planning ESP and Specialized Courses Programme SCP). **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary education. ***Work Experience*** - Five years of work experience in administrative position. ***Skills and Competencies*** - Good analytical and organisational skills. - Accuracy, discretion and high sense of confidentiality. - Teamwork and service-orientation and ability to work autonomously, a schedules and work priorities. - Commitment quality results and efficiency. - Good oral and written communication skills. - Excellent drafting skills and attention to detail. - Solid knowledge of spelling, grammar and punctuation to draft and proof-read correspondence documentation. - Ability to provide informal translations. - Excellent IT skills including use of MS Office Suite (Excel, Word, PowerPoint). ***Languages*** - Excellent knowledge of English or French and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Completed tertiary qualification or certification . ***Languages*** - Knowledge of other UNESCO official language (Arabic, Chinese, Russian, Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a base salary and other benefits and entitlements which, where applicable,may include 30 days annual leave, family allowance, medical insurance, pension plan etc.For more information about UN salaries, benefits and entitlements, please consult this [ICSC booklet](https://icsc.un.org/Resources/SAD/Booklets/sabeng.pdf?r=0827899) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that candidates must complete an on-line application and provide full and accurate information. No modifications can be made to the application once submitted. Evaluation of candidates is based on the criteria set in the Vacancy Announcement (VA). It may include tests and/or assessments as well as a virtual competency-based interview (CBI). Only candidates who pass the selection process will be contacted and are subject to reference checks based on the information provided in their application. **Footer** ---------- **UNESCO applies a zero tolerance policy against all forms of harassment.** UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. **UNESCO does not charge a fee at any stage of the recruitment process.**