Administrative Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

**OVERVIEW** ------------ Post Number : 1ITSCPA045VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 21-FEB-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.** ***Only candidates who are entitled to work in the E.U. may apply to this position.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The World Academy of Sciences (TWAS) aims at building scientific capacity In developing countries. The TWAS Executive Director is the overall responsible officer for TWAS and the entire TWAS-IAP-OWSD Secretariat. Under the overall authority of the TWAS Executive Director and the direct supervision of the IAP Programme Coordinator, the Incumbent will provide administrative and secretarial assistance in support of fundraising for the Science Education Programme’s objective of establishing science centres/museums in Africa and IAP’s contributions to the Science in Exile initiative (see: www.scienceinexile.org). A proportion of the Incumbent's time may also be required to assist with other general IAP administrative duties. The incumbent will perform the following duties: Long Description ---------------- - Provide administrative support to the pilot project aimed at establishing science centres in up to five African countries. - Maintain frequent communication with African partners (e.g. academies of science) that have been (or will be) selected as host organizations of the proposed science centre. - Provide administrative support to the Science in Exile project that advocates for and provides support to at-risk, displaced and refugee scientists. Science in Exile is also carried out in collaboration with TWAS and the International Science Council (ISC). - Act as an administrative liaison person for the project between IAP, TWAS and ISC. - Identify opportunities for additional collaborations, including presentations at conferences, webinars, etc. - Compile and format such presentations. Update, expand and maintain the Science in Exile database of partners/collaborators and re-activate the mailing list, including by compiling and circulating a (bi-) monthly newsletter. - Maintain the Science in Exile website, including the list of organizations and individuals signing up to the advocacy campaign/Science in Exile Declaration. Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***EDUCATION*** - Completed secondary, technical and/or vocational school. ***WORK EXPERIENCE*** - Minimum three (3) years of relevant working experience in providing secretarial services. ***SKILLS/COMPETENCIES*** - Excellent knowledge of modern office skills. - Good interpersonal and communication skills. - Good organizational and coordination skills. - Ability to ensure efficiency. - Flexibility to adjust to work schedules and priorities. ***LANGUAGES*** - Excellent knowledge (spoken and written) of English. **DESIRABLE QUALIFICATIONS** ---------------------------- ***SKILLS/COMPETENCIES*** - Knowledge of the general purpose and functioning of IAP and academies in general. - Tact and ability to work harmoniously with visitors and staff of different national and cultural backgrounds. ***LANGUAGES*** - Basic knowledge (spoken and written) of Italian or other UN language is an asset **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 27,806 US $. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.