Administrative Assistant

Contract

This is a Consultancy contract. More about Consultancy contracts.

Result of Service

The incumbent will be responsible to provide administrative support to the 15th IGM for Social Development 3rd June 2024 and to the Third Arab Forum for Equality 4-5 June 2024 in Cairo, Egypt.

Work Location

UN-House ESCWA

Expected duration

8 Days

Duties and Responsibilities

Background:

The services of an Individual Contractor (IC) are needed to provide administrative support to the 15th IGM for Social Development 3rd June 2024 and to the Third Arab Forum for Equality 4-5 June 2024 in Cairo, Egypt.

Duties and Responsibilities:

1) Assist in the preparation and organization of the 15th IGM for Social Development 3 June 2024; 2) Assist in the preparation and organization of the Third Arab Forum for Equality 4-5 June 2024; 3) Prepares the conference room on the day before the meetings takes place, including:

a- Types the name and title of each and every participant in a nameplate template; b- Prints each nameplate and inserting them on holders; c- Carries the holders to the conference room; d- Follows approved seating protocol for podium, official delegations, observers and other participating entities in setting up nameplates in conference rooms; e- Retrieves, distributes and/or sets up nameplates for meetings on an urgent basis; f- Sets up the meeting room.

4) Prepares and organizes sets of official documentation and reference material, and distributes them in the conference room; 5) Distributes texts of speeches and conference room papers to the podium, interpreters and précis-writers, and delegations or participants in the meeting room; 6) Distributes stationery supplies in the conference room; 7) Assists relevant officials/participants and delegates in the meeting room on meeting-related matters; 8) Prepares invitations to participants to attend meetings/conferences; 9) Assists in the coordination with the interpreters and the sound technician; 10) Assists the Chair on the needs of the podium, as needed; 11) Assists in the coordination for coffee breaks, as needed; 12) Assists the information desk, as needed; 13) Escorts participants to the conference room, upon request; 14) Performs other related duties as required.

Qualifications/special skills

A Bachelor's degree in arts and science or related area is required.

All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. A minimum of 4 years of professional work experience in administration is required.

Languages

English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA.

For this position, fluency in Arabic is required. Fluency in English is desirable.

Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas.

Additional Information

Recruitment for this position is on a local basis. The incumbent is required to have the legal right to live and work in the specified working location.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.