Administrative Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The World Health Organization (WHO) is the directing and coordinating authority for public health within the United Nations system. The WHO Regional Office for the Eastern Mediterranean is one of WHO’s 6 regional offices around the world. It serves the WHO Eastern Mediterranean Region, which comprises 21 Member States and occupied Palestinian territory (including East Jerusalem), with a population of nearly 745 million people.

The Budget and Finance Services (BFS) of the Business Operations Services (BOS) of the WHO Regional Office of the Eastern Mediterranean (EMRO) provides support to the budget and finance operations of the regional office which covers 22 country offices. BFS is entrusted with ensuring compliance with financial regulations and rules, policies and procedures and maintaining strong internal controls to effectively discharge WHO’s accountability obligations to Member States and donors. BFS supports WHO EMRO Budget Centers (BC), consisting of divisions and country offices, in delivering WHO’s programmes by providing guidance, review, and oversight on financial and administrative transactions, policies and procedures.

The National UN Volunteer will work in the BFS Team with regular communication and coordination with the BCs of WHO EMRO.

Under the day-to-day supervision of the Administrative Assistant and overall guidance of the Regional Budget and Finance Officer, the national UN Volunteer will undertake the following tasks: • Screen unit’s incoming and outgoing mail/e-mail, routing to appropriate colleagues for action. • Compose, draft and prepare from instructions correspondence on issues relating to the unit (bank signatory letters, etc.). • Disburse cheques and cash vouchers to suppliers, and file related documentation. • Verify and create corporate suppliers in GSM (Oracle Financials) based on requests from country offices and regional office divisions, ensuring compliance with all relevant policies and standard operating procedures. Liaise with colleagues in the Global Service Centre in Kuala Lumpur to resolve issues. • Develop training materials and job aids, and deliver training to budget centres in supplier creation to improve the quality of supplier management across the region. • Identify opportunities for streamlining of processes around supplier and cash office management including related filing to ensure optimal use of staff time while maintaining essential controls. • Promote volunteerism in the development sector in Egypt through the sharing of experiences and stories amongst networks and relationships with local organizations, groups, individuals, co-workers and fellow UN Volunteers. • Utilize skills developed on the job to assist other organizations in a volunteer capacity to improve administrative and management procedures.

• Overall attitude at work • Teamwork • Communication • Producing Results • Knowing and managing yourself • Respecting and promoting individual and cultural differences

using automated accounting systems such as Oracle, SAP, PeopleSoft, Dynamics, etc. • Excellent written and verbal communication in English and Arabic • Strong skills in Microsoft Office applications (Word, Excel, PowerPoint) • Detail-oriented and highly accurate • Strong customer-service mindset • Experience documenting and streamlining business processes (desirable) • Experience developing and delivering training programs for administration and finance (desirable)

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. It has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centers, banks, medical services, educational facilities, cultural events, etc. The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley. UN International Specialist Volunteer gets the following package: • Volunteer Living Allowance (around EGP 21,234.08/Month) • Entry Lump-Sum = USD 400 (one-time payment) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning.
Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service