Administrative and Project Analyst

Entry Mid

Overview

Provide administrative support to the UN SDG Action Campaign

You have:

• Minimum of 2 years relevant work experience with Master and/or 4 years with Bachelor degree.
• Advanced university degree and/or first-level university degree combined with qualifying practical work experience in Administration.
• Experience with Administrative and Procurement procedures and processes.
• Experience with collecting and curating data.
• Technical expertise in Click-up, Salesforce and Sharepoint.
• Event management and campaigning experience.
• Experience in communicating with different stakeholders.
• Excellent writing, editing and oral communication skills in English is required.
• Working knowledge of another UN Official Languages is an asset.
• Familiarity with SDGs and Agenda 2030.
• Experience with event, project and data management methods.
• UN experience is a plus.

Contract

This is a IPSA-9 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 2 years of experience, depending on education. More about IPSA-9 contracts.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and the contact details for three (3) most recent professional references this may include previous supervisors and peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Travel:

• UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.
• Include any official travel expected to be associated with performing the functions

Office/Unit/Project Description:

The UN Secretary-General established the UN SDG Action Campaign to inspire people and organizations from all backgrounds and every part of the world to take actions to achieve the Sustainable Development Goals, while holding decision-makers to account for progress society-wide. The UN SDG Action Campaign is hosted and supported by UNDP and is based in Bonn (Germany) with a lean team that marshals rapid support for new initiatives as opportunities arise and provides partners with on-demand strategic creative services that inspire SDG action with an engaged community of activists and concerned individuals.

Through compelling and creative SDG outreach and communications, the UN SDG Action Campaign serves UN Member States and the United Nations whilst bridging thinkers and doers from civil society, local governments, think tanks, the arts and culture, the media and the business world. It mobilizes individuals to champion the SDGs in homes, communities and beyond. At a moment of acute crisis in our world, the UN SDG Action Campaign seizes opportunities to rethink messaging, call to action and reorient policymaking towards the Goals.

Through tailored advocacy and communications, the Campaign builts powerful networks that reach millions worldwide, urge decision-makers to act and impel momentum. Finally it uses data, technology and innovation to empower people with the knowledge and tools to become actively involved in supporting their governments with SDG implementation and to continue to involve as many people as possible in the decision making process.

Within the above context, the UN SDG Action Campaign is seeking to recruit an Administrative and Project Analyst to support the Executive and Team Coordination Associate in the fields of Travel, HR, Finance and Procurement and to support the Campaign’s internal and external projects and initiatives.

Institutional Arrangement:

The Administrative and Project Analyst will report to, and be directly supervised by, the Executive and Team Coordination Associate and will be given access to relevant information necessary for execution of the tasks under this assignment. The Administrative and Project Analyst is expected to work at UN Bonn Office.

Duties and Responsibilities

Provide administrative support to the UN SDG Action Campaign:

• Support the procurement and admin portfolio of the Campaign;
• Provide travel support for the Campaign team and others as needed;
• Provide human resources support;
• Support the finance work of the Campaign.

Project support to the Campaign:

• Support and monitor the ways of working portfolio and protocols of the Campaign, including Salesforce, Click Up, SharePoint and Teams;
• Provide digital support, including collecting and curating data;
• Point person for any inquiries received through the UN SDG Action Campaign Mailbox;
• Provide support to Campaign and partner events and initiatives as needed.

Competencies

UN Core Values and Competencies:

• Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Required Skills and Experience

Min. Academic Education:

• Advanced university degree and/ or first-level university degree combined with qualifying practical work experience in Administration.

Min. years of relevant Work experience:

• Minimum of 2 years relevant work experience with Master and/or 4 years with Bachelor degree.

Required skills and competencies:

• Experience with Administrative and Procurement procedures and processes;
• Experience with collecting and curating data;
• Technical expertise in Click-up, Salesforce and Sharepoint;
• Event management and campaigning experience;
• Experience in communicating with different stakeholders.

Desired additional skills and competencies:

• Familiarity with SDGs and Agenda 2030;
• Experience with event, project and data management methods;
• UN experience is a plus.

Required Language(s) (at working level):

• Excellent writing, editing and oral communication skills in English is required;
• Working knowledge of another UN Official Languages is an asset.

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: jobs.undp.org