Administrative and Logistical Clerk

Volunteering Admin Logistics & Procurement

Overview

Support the Access Coordination Team's administrative and logistical tasks.

You have:

• Administrative and programme support experience is required.
• Previous experience in logistics is required.
• Experience working in the UN or other international development organization is desirable.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Ability to work in a challenging environment; ability to work effectively in a multicultural team.
• Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.
• Have affinity with or interest in UNDP work volunteerism as a mechanism for durable development, and the UN system.

Contract

This is a UNV contract. More about UNV contracts.

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP/PAPP places empowerment, resilience and sustainability at the center of its operation and focuses on three priority areas: the Gaza Strip, East Jerusalem and Area C of the West Bank, where the needs are the greatest. UNDP/PAPP is active in three thematic areas: governance and basic services; inclusive economic development; and management of natural resources. All these focus areas fall under the broader umbrella of transformative resilience which is centered around three concepts: ownership and leadership, self-reliance and cohesive identity.

UNDP/PAPP is seeking a candidate to fill the position of Administrative and Logistics Clerk based in Jerusalem, to support the Access Coordination Team. The incumbent will primarily support the work of the team under the guidance of the Access Coordination Assistant.

Under the guidance of the Access Coordination Assistant , the UN Volunteer will undertake the following tasks:

A. Administrative and logistical support to the portfolio by effective support to the Access and Logistic Office Team to ensure the efficient and effective functioning of administrative and logistical aspects of the work, including, but not limited to:

• Support in uploading for the various platforms (e.g. 2720) the request for approval for materials • Provide administrative support in preparation of proposal packages. • Provide support, by utilizing all necessary tools and communication methods, to ensure the effective entry of coordinated materials into Gaza. • Provide support in logistics services • Provide support in updating assets and inventory data using available tools including the electronic asset system to track and adjust assets as needed. • Provide support to the Procurement Unit by support in raising requisitions, creating receipts, and providing other services. • Support in maintaining the internal filing and archiving system • Perform any other duties as required by the supervisor, within the framework of the profile of this post.

B. Support the day-to-day access and logistic activities:

• Provide support to the Access Coordination and Logistic Officer in preparing customs exemption requests to the Israeli customs department: ensure that all necessary documents are in place and that the imported materials comply with UNDP rules and regulations. Each tax exemption request involves different cases, some of which require multiple approvals. • Provide support to the Access Coordination and Logistic Officer in preparation and submission of official UNDP and private vehicle registrations for international staff members and other UN agencies operating under the UNDP umbrella. • Provide support for releasing shipments and diplomatic pouches from Israeli and Palestinian customs. • Provide support in compiling all required documents for 2720/COGAT applications and obtain approvals for the benefit of UNDP and its affiliated agencies. • Provide support in preparing necessary documents for obtaining the required approvals for official registrations of UNDP official and private vehicles for international staff members, along with other UN agencies operating under the UNDP umbrella.

C. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

•Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Administrative and programme support experience is required. • Previous experience in logistics is required • Experience working in the UN or other international development organization is desirable. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. • Have affinity with or interest in UNDP work volunteerism as a mechanism for durable development, and the UN system.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. A 6 -month contract with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. A Volunteer Living Allowance (VLA) of ILS 6800 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as Exit allowance for satisfactory service.

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Potential interview questions

Added 6 months ago - Updated 4 months ago - Source: unv.org