Administrative and logistical Assistant for the implementation of the JCO SN MTR

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Jordan’s Strategic Note (SN) 2018-22 was approved by the Deputy Executive Director of UN Women in December 2017. The Jordan SN is a forward-looking programmatic document that translates the UN-Women Strategic Plan 2018-2022 to the country level and adapts it to the country context and priorities. The SN outlines the overall strategy and plan of action for the UN-Women Jordan Country Office (JCO) for the years 2018-22 and includes a Development Results Framework (DRF) and an Organizational Effectiveness and Efficiency Framework (OEEF) with expected results and targets/indicators/baselines. However, as a result of the global COVID-19 pandemic, many of the JCO operations have been affected since March 2020. Subsequently, UN Women JCO has both introduced new programmatic interventions as well as leveraged the existing activities across its thematic areas of policy reform; women’s economic empowerment; women, peace and security; and humanitarian assistance. This has been critical to ensuring that programming and interventions are responding to this crisis and its impact on Jordan in the short, medium and longer terms.

Under UN Women’s policies and procedures in relation to programme management, a mid-term review (MTR) is mandatory for programmes of at least three years’ duration. In the case of UN-Women Jordan, this requires the office to hold a MTR of its programme during 2021. It is important that the MTR commence by early September and be completed by November 2021 to provide inputs for the annual planning process for 2021. The MTR will provide an understanding of what UN Women is doing, its implicit theory of change and how the organization’s strategy should be adapted in 2021 and beyond in the unprecedented context of the COVID-19 pandemic. The MTR should reflect the adjustments to JCO’s strategic approach since March 2020 while also taking into consideration the anticipated donor funding limitations that is likely to affect country level due to COVID-19.

Reporting to the Monitoring, Evaluation and Reporting Analyst, working closely with the International consultant, the Administrative and Logistical Assistant provides administrative and logistical support in the implementation of the JCO Mid Term Review consistent with UN Women rules

and regulations.

Objective of the Assignment:

The main objective of this assignment is to provide effective support in the planning and implementation process of the Mid Term Review.

Duties and Responsibilities

Under the overall guidance and direct supervision of the Monitoring, Reporting and Evaluation Analyst in Jordan, the Administrative and logistical assistant will perform the following tasks.

1. Provide administrative support in the preparation of work plans, drafting minutes of meetings

and keeping records of relevant documents.

1. Provide administrative support in arranging meetings with different stakeholder groups. (Meetings can be online through Zoom platform or face to face depending on C-19 situation)
2. Provide administrative support in the planning and preparation for the MTR meeting with UNW staff.
3. Provide logistical support to arrange for the travel of the international consultant to Jordan depending on the need and the stability of C-19 situation and travel measures.

Any other tasks that will support the smooth implementation of the Mid Term Review requested by the international consultant or the Monitoring, Evaluation and Reporting Analyst.

Expected Deliverables

The consultant is expected to deliver the following results:

• Monthly timesheets and brief progress reports about implemented activities and achieved results with supporting documents submitted (by the 5th of each month).

All monthly reports and a final report should be submitted in English.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and

Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies

• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage documents, correspondence and reports information and workflow;
• Ability to manage meeting schedules
• Good IT skills.

Required Skills and Experience

Education

A Bachelor’s degree or equivalent in gender studies, human rights, international

development or any related field required.

Experience

• At least 3 years of progressively responsible experience in administration or programme support
• Experience working in a computer environment using multiple office software packages;
• Experience in supporting and working within a team

Past experience working with UN Women or another UN agency is preferable;

Language Requirements

Fluency in spoken and written English and Arabic is required;

Evaluation Criteria

Individual consultants will be evaluated based on the following methodology: Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the financial evaluation.

Criteria Weight Technical: 70% (70 points)

• Education: 10%
• Experience: 50%
• Language requirements: 10%

Financial: Lowest Financial Proposal: 30% (30 points)

The points for the Financial Proposal will be allocated as per the following formula:

• Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical);
• The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/ (Bid of the Consultant) x 30;

'Lowest Bid Offered' refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation.