Administration Technical Assistant Iraq - National Position
This opening expired 2 years ago.
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Contract
This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.
Generic responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines
- Assist with the implementation of the admin function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of Admin related documents
- Promote and share ideas for improvement of the administration function
Specific responsibilities
- Arrange for staff and visitors, flight bookings, hotel accommodations and hospitality arrangements in Erbil office.
- Make appointments and keep itineraries for NRC visitors when required.
- Ensure timely processing of, visas and other relevant permits for International staff and NRC visitors and maintain a follow up system for renewals.
- Receive and reconcile all flight and accommodation invoices and arrange for payments in coordination with finance.
- Facilitate the accommodation arrangements of visitors and staff in guest houses.
- Maintain records of allocation staff accommodation in NRC guest houses and alert the line manager/s about accommodation situation.
- Coordinate with the landlords for office and guest house on issues related to maintenance, utility payments and lease agreements.
- File administrative documents according to procedures and maintain stock of office supplies in Erbil office.
- Purchasing office stationery and office supply for guesthouses and office need like (furniture, Bed sheets, Gas, keys, SIM cards, and other purchasing…).
- Hotels reservation for training & Workshops & NRC events & meetings & conference.
- Ensure that Erbil office is kept clean and provide line management support to office cleaner
- Provide other support as requested by Senior Managers and Line Manager.
Added 2 years ago
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Updated 2 years ago
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Source:
nrc.no
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