Administration Technical Assistant Iraq - National Position
Assist in the administration function, manage accommodations and support logistics.
This opening expired 4 years ago.
Do not try to apply for this job.
Overview
Assist in the administration function, manage accommodations and support logistics.
You have:
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist with the implementation of the administrative function portfolio according to plan of action.
- Prepare and develop status reports as required by management.
- Ensure proper filing of Admin related documents.
- Arrange for staff and visitor accommodations including flight bookings and hospitality arrangements.
- Ensure timely processing of visas and maintenance of follow up system for renewals.
- Coordinate with landlords for office and guest house maintenance issues.
- Maintain records of staff accommodation allocation in NRC guest houses.
- File administrative documents according to procedures.
- Purchase office supplies and maintain stock levels.
Contract
This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.
Generic responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines
- Assist with the implementation of the admin function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of Admin related documents
- Promote and share ideas for improvement of the administration function
Specific responsibilities
- Arrange for staff and visitors, flight bookings, hotel accommodations and hospitality arrangements in Erbil office.
- Make appointments and keep itineraries for NRC visitors when required.
- Ensure timely processing of, visas and other relevant permits for International staff and NRC visitors and maintain a follow up system for renewals.
- Receive and reconcile all flight and accommodation invoices and arrange for payments in coordination with finance.
- Facilitate the accommodation arrangements of visitors and staff in guest houses.
- Maintain records of allocation staff accommodation in NRC guest houses and alert the line manager/s about accommodation situation.
- Coordinate with the landlords for office and guest house on issues related to maintenance, utility payments and lease agreements.
- File administrative documents according to procedures and maintain stock of office supplies in Erbil office.
- Purchasing office stationery and office supply for guesthouses and office need like (furniture, Bed sheets, Gas, keys, SIM cards, and other purchasing…).
- Hotels reservation for training & Workshops & NRC events & meetings & conference.
- Ensure that Erbil office is kept clean and provide line management support to office cleaner
- Provide other support as requested by Senior Managers and Line Manager.
Potential interview questions
| Can you describe your experience with administrative procedures and tools? | This question assesses your familiarity with the organization's tools and processes. | Discuss specific software or tools you've used and how they improved efficiency. |
| How do you handle multiple priorities or urgent requests? | The interviewer wants to evaluate your time management skills and ability to prioritize work. | Pro members can see the explanation. |
| Describe a time you improved an administrative process. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
nrc.no
