Administration Specialist

Organizational Setting

FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety. The project “Sustainable Ecosystem and Agriculture Management for Rural Development in Mongolia (STREAM )” aims to contribute to strengthening Mongolia’s green and digital transition efforts for inclusive and sustainable development.

The project is co-financed by the European Union and the Federal Ministry of Economic Cooperation and Development (BMZ) and is implemented by GIZ as the lead organization, with FAO as a partner. FAO is responsible for implementing the Agriculture and Land component.

FAO is currently seeking an Administration Specialist to manage the Agriculture and Land Component.

Reporting Lines

Under the overall supervision of the FAO Representative in Mongolia, and the direct supervision of the National Project Manager, and in close liaison with the AFAOR and communication, operational, and admin staff of the FAO Mongolia.

Technical focus

The incumbent must take on various roles within an organization to help ensure effective day-to-day operations of the project.

Tasks and responsibilities

• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations • Provide logistical and travel arrangements for the project including processing local travel requests and following up on Back to Office reports and Travel Expense Claims • Provide assistance and advice to the project team and staff in the field on FAO administrative procedures including • communication, filing, and workflow activities • Manage official correspondence and related interpretation/translation services as needed • Liaise actively with the Project Management Unit, Aimag Land and Agricultural Departments, and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the Government and FAO • Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification, year-end inventory stock take, etc., and dispose of them in due time • Monitor out posted petty cash expenditures and any other works as requested by FAO • Any other works within technical competence as may be requested by FAO

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience • A minimum of five years of working experience in one of the above fields • Working knowledge of English and Mongolian National

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good command of written and spoken English and Mongolian • Experience managing the administration, finances and procurements of large projects • Excellent communication skills in English and Mongolian • Excellent planning and organizing skills, accurate with attention to detail • Able to work as part of a multinational team • Experience in the UN system is an asset • In-depth knowledge of programme and project management is considered a strong asset; • High computer literacy in MS Office (Word, Excel, Access, Powerpoint, Outlook etc); • Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter; • Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time;

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Added 2 days ago - Updated 3 hours ago - Source: fao.org