Administration Officer - NOA - Kabul

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB DETAILS

Job Title: Administration Officer - NOA Grade: NOA Type of contract: Fixed Term Duration: 12 Months - extendable Duty Station: Kabul Country Office Vacancy Number: 178980 Date of Publication: 14 Dec 2022 Deadline of Application: 31 Dec 2022

This vacancy announcement is for Afghan Female nationals only

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The hunger crisis in Afghanistan is unfolding at a rapidly, with over half the country’s population of 40 million now facing acute food insecurity—the highest number the humanitarian community has ever seen in Afghanistan. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods.

Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month on month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.

JOB PURPOSE

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.
2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.
3. Collate data and prepare data analysis to provide management and clients with the accurate financial information and reports for efficient planning and decision-making.Monitor and follow-up on expenditures vs. revenues falls under Administration Unit
4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, Memorandum of understandings with other UN Agencies, field offices support, etc… ) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
5. Develop and Update Standards of Practices and work chart for efficient and streamlined workflow
6. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.
7. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
8. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
9. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
11. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration.

Experience:

At least one or more years of postgraduate/professional working experience in business management and administration

Language:

• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different

Desirable:

• • Has gained experience in administration.
  • Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.
  • Has provided coaching or training to new staff members within area of expertise.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.