Administration Officer FT-NOA
Support quality administrative services for food assistance delivery.
This opening expired 4 years ago.
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Overview
Support quality administrative services for food assistance delivery.
You have:
- University degree in Business/Public Administration, Engineering, or relevant field relating to office management and administration.
- At least one year of professional experience in the Administration area or other related fields.
- Fluency in both oral and written communication in Spanish and English.
- Experience in administration and a high level of proficiency in WFP administrative operating standards.
- Experience providing coaching or training to new staff members within area of expertise.
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country Director or the designate. Job holders in RBs or HQ typically report to a more senior Administration Officer. Job holders are likely to be working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed.
JOB PURPOSE
To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services. 2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives. 3. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making. 4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services. 5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy. 6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities. 7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries. 8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices. 9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 10. Other as required.
STANDARD MINIMUM QUALIFICATIONS
Education: University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration.
Experience: At least one year of professional experience in the Administration area or other related fields.
Language: Spanish and English. Fluency in both oral and written communication.
OTHER SPECIFIC JOB REQUIREMENTS
• Has gained experience in administration. • Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work. • Has provided coaching or training to new staff members within area of expertise.
TERMS AND CONDITIONS
Position: Administration Officer (Administration Unit)
Number of openings: 1
Based in: Panama City, Panama
Type of Contract: Fixed Term
Level: National Officer NOA
Duration: 12 months.
Only short-listed qualified candidates will receive an acknowledgement.
This position is open only to Panamanian citizens.
You can consult the UN Salary Scale for Panama page for your reference.
Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. ” Successful candidates will be placed in a roster for 2 years.”
HOW TO APPLY
To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal applicant, apply through your E-Recruitment profile.
In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
DEADLINE FOR APPLICATIONS
The deadline to apply for this position is February 17, 2022.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Potential interview questions
| Can you describe a time you supported a team in completing a project? | This question assesses your teamwork and administrative support skills. | Focus on a specific project, your role, and the outcome. |
| How do you ensure compliance with administrative procedures? | The interviewer wants to understand your attention to detail and adherence to regulations. | Pro members can see the explanation. |
| What strategies do you use for effective data analysis? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you would handle competing priorities in administration. | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you foster a culture of sustainability within your administrative role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
wfp.org
