Administration Officer - CST I - Addis Ababa, Ethiopia

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

CONTRACTUAL INFORMATION

JOB TITLE: Administration Officer

TYPE OF CONTRACT: International Consultant Level 1

UNIT/DIVISION: Administration / Management Services

DUTY STATION: Addis Ababa, Ethiopia

DURATION: 6 month

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Click the link to learn more about WFP in Ethiopia: WFP Ethiopia Employee Value Proposition.pdf

ORGANIZATIONAL CONTEXT

This position is located in Addis Ababa, Ethiopia. This Administration Officer position will provide oversight for the Travel functions both at the CO and all field locations. The incumbent will most likely be under the direct supervision of the Head of Management Services. At this level, work is carried out under minimal supervision.

JOB PURPOSE

An International Consultant familiar with WFP rules and procedures, particularly in protocol and travel needed to provide technical assistance to the CO

KEY ACCOUNTABILITIES (not all-inclusive)

1. Implement WFP country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.
2. Develop Travel annual plans, contributing to longer-term strategies and improvements to policies, systems, and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations, and processes.
3. Carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
4. Manage the existing resources in the area of responsibility (travel management) and estimate new requirements aiming at efficiency, cost-effectiveness, and timeliness of operations and services.
5. Facilitate the compliance of the services provided (travel management) and provide recommendations to the management on any improvements/changes.
6. Ensure that internal controls are established and exercised in compliance with WFP Rules and Regulations.
7. Manage and motivate a multicultural team(s), provide coaching, training, and guidance as required to ensure appropriate development and enable high performance.
8. Build productive partnerships with WFP stakeholders, other UN agencies, and local government offices.
9. Strengthen the capacity of WFP staff and partners through the delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
10. Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks, and reporting on actions taken.
11. Incorporate gender perspectives in areas of work, to ensure equal participation of women and men.
12. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: First University degree in Business Management /Public Administration, Economics, or any other related fields.

Experience: 3 or more years of progressively responsible work experience in Administration especially in WFP managing operational support services or similar and particularly in the areas of Travel and Protocol.

Knowledge & Skills:

• Excellent knowledge of travel procedures/policies and technical knowledge in travel applications. • Strong managerial skills and ability to lead, supervise and coach a team. • Ability to communicate clearly and concisely with multiple external and internal stakeholders. • Strong organizational skills and attention to detail • High standards of integrity, confidentiality and impartiality. • Drafting and proofreading skills. • Ability to multitask and work in a high-pressure environment.

Language: Fluency (level C) in the English language (written spoken, and oral comprehension).

DEADLINE FOR APPLICATIONS

02 April 2024

Qualified Female Candidates and persons with disability are highly encouraged to apply.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.