Administration Officer/Consultant Level 1

VACANCY ANNOUNCEMENT : INTERNAL & EXTERNAL

JOB TITLE :

Administration Officer

TYPE OF CONTRAT :

GRADE :

International Consultant

CST – Level I

UNIT/DIVISION :

Administration

DUTY STATION (city, Country) :

Nouakchott, Mauritania

DURATION :

11 months

The WFP promotes gender equality and is committed to achieving parity in its country offices and regional bureaux.

Female candidates are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Summary of main duties:

The Administration unit portfolio covering the Nouakchott main office and field offices includes:

Facilities, Assets, Fleet, Transport, Travel, Protocol, Accommodation, Procurement and Contracts, Space Utilization, Carpooling and Passenger Mobility, Environmental Sustainability, Engineering, Occupational Safety and Health/Duty of Care, UN Reform, Event Management, Internal Controls, Data Analysis and Visualization.

The incumbent is charge of implementing the corporate, regional, and country Administration strategies, ensuring effective and efficient delivery of administrative functions in line with WFP regulations, procedures and standards, and ensuring capacity building of staff in general and Administration in particular.

RESPONSIBILITIES:

• Develop and implement WFP regional/country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.
• Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
• Manage and carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making and review and enhance tools for tracking and reporting of admin activities and reports on fuel, travel, office consumables, office service provision, etc.
• Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and fuel and travel management, etc.) and estimate new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services. Take the lead with support from HQ facilities with the re-modelling of the CO including seating arrangements, re-decorating and branding of the office.
• Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required. Continue the work on the creation and review of SOPs for Admin
• Manage and motivate a multicultural team(s), provide coaching, training and guidance on FMS, BOS and other areas as required.
• Build productive partnerships with WFP stakeholders, other UN agencies and local government offices. Update/set up contracts for Admin services as required.
• Other as required.

DELIVERABLES AT THE END OF THE CONTRACT:

• Appropriate implementation of WFP Administration standards in the country office.
• Efficient supervision of team and activities is ensured.
• Reporting activities fully monitored and addressed in due time according to the rules and manuals.
• Office redecoration efficiently monitored and finalized

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced university degree in Business/Public Administration other relevant field, or First University (Undergraduate) degree with additional years of related work experience and/or training/courses. A diploma obtained from Military/Police Academy with qualifying relevant experience may be accepted in lieu of the First University (Undergraduate) degree.

Experience:

Between three 3 and five (5) years of relevant international experience with demonstrated high level of proficiency in WFP administrative operating standards in day-to-day work.

Languages:

International Professional: Fluency (level C) in French language. Intermediate knowledge (level B) of English and Arabic would be an advantage.

WFP will apply a rigorous and transparent selection process including a thorough assessment of technical skills to ensure that the best candidates are selected for the position.

Please ensure that your application contains accurate, complete, and precise information about your academic qualifications, professional background and language skills. Only shortlisted candidates will be contacted.

Candidates who demonstrate their technical ability to fill the position may be recommended if equivalent positions are available in other WFP duty stations in Mauritania.

WFP will not request payment at any stage of the recruitment process, including the offer stage. Any request for payment must be refused and reported to the relevant local law enforcement authorities for appropriate action.

WFP applies a zero-tolerance approach to behaviours such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination.

All selected candidates will be required to adhere to WFP's standards of conduct and will therefore be subject to a rigorous internal or third-party background check. Selected candidates will also be asked to provide additional information as part of the verification exercise. Any misrepresentation of information provided during the recruitment process may result in disqualification or dismissal.