Administration Officer
Coordinate administrative support and logistics for the organization
This opening expired 1 year ago.
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Overview
Coordinate administrative support and logistics for the organization
You have:
- Certificate or Diploma in Business Administration or related field is required.
- Minimum of at least 2 years of work experience in administrative and logistical roles in the private sector, government, or with NGOs.
- High level of competency in using computers, particularly MS Office suite.
- Sound oral, written, and interpersonal communication skills are needed.
- Strong customer service skills required.
- Must demonstrate strong interpersonal skills and be a team player.
- Experience with office equipment management and safekeeping procedures is preferred.
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
- Coordinate with the General Services Manager in implementing WV administrative policies and procedures.
- Coordinate with the CPO in providing information for establishing service contracts for WV PNG.
- Coordinate with CPO in enlisting potential office premises or leasing and renewal when required for the portfolio.
- Coordinate with CPO on networking with the service providers and suppliers.
- Coordinate with CPO on the issuance of GRN and tagging of assets.
- Ensure safekeeping and security of assets for the portfolio are properly managed, maintained and tracked. Keep records of inventory items for the portfolio.
- Coordinate with CPO on disposal of assets for respective portfolio.
- Coordinate with the Portfolio Manager to obtain procurement plans or POA.
- Coordinate with the Portfolio Manager on the timely submissions of purchase requests based on the procurement plans or POA.
- Facilitate airline bookings requests for the portfolio team at the NO and submit documentation to CPO –admin officer to issue PO.
- Coordinate with other PSSM or PSSC to facilitate accommodation requests for staff visiting their respective AP.
- Facilitate all purchase requests for the portfolio.
- Coordinate with the PSSM or PSSC on purchase requests from the AP that require facilitation from the NO (non availability of supplier, technical procurement).
- Ensure proper approval levels are sought for approval of purchase requests (appropriate LOA).
- Ensure proper reconciliation of documents (invoices) is attached and timely submission to finance for payment and ensure timely updating of the procurement tracker from end to end (PR-canvassing-selection of wining vendor-PO-invoice-delivery docket-GRN-invoice to finance).
- Ensure timely submission of monthly reports to the GSM.
- Facilitate other adhoc or required requests that are portfolio specific.
EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE
- Certificate / Diploma in Business Administration; Certificate / Diploma in the relevant field
- Minimum of at least 2 years of work experience in administrative and logistical roles in the private sector, government, or with NGOs.
- Administrative, and some logistical duties.
- Has a high level of competency in using computers, particularly MS Office suite.
- Sound oral, written, and interpersonal communication skills
- Team Player
- Strong interpersonal skills & customer service
- Self-Motivated
- Experience with assets (office/equipment) management/safekeeping procedures
- Living in Kiunga it's a bonus.
A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.
Interested applicants should submit the following documents all in one PDF file before; 9th August, 2024****, 12:00 AM GMT
- Expression of interest
- Detailed CV
- Valid Police & Medical Clearance Certificate
World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.
World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.
We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.
Applicant Types Accepted:
Potential interview questions
| Describe a time when you had to manage an inventory effectively. | This question gauges your experience in inventory management and ability to keep track of supplies. | Provide a specific example outlining your steps in managing the inventory. |
| How do you prioritize tasks when multiple deadlines are approaching? | It assesses your time management skills and ability to work under pressure. | Pro members can see the explanation. |
| Can you provide an example of how you handled a conflict with a team member? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
wvi.org
