Administration & logistics Officer
Join our team to facilitate procurement and support administrative functions.
This opening expired 1 year ago.
Do not try to apply for this job.
Overview
Join our team to facilitate procurement and support administrative functions.
You have:
- Facilitate procurement requests for the departments at the AP.
- Support the issuance of POs for projects and departments.
- Ensure compliance with financial policies and procedures.
- Manage support services staff and maintain office supplies.
- Demonstrate commitment to World Vision’s Core Values in work and relationships.
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
30%
(Supply chain)
- Facilitate procurement request for the departments at the AP.
- Support the GSD with issuance of POs for projects and depts.
- Ensure that financial transactions specifically invoices are submitted monthly are within financial and administrative policies and procedures.
- Support the Administration Supervisor to ensure that all office practices are compliant with administrative & finance policies and procedures.
40%
(Office/admin support)
- Ensure that Passports and renewals are done on a timely manner
- Ensure security protocols and procedures are followed in the day-to-day operations of National office.
- Support the Administrative Supervisor in providing prompt customer services to carry out and accomplish the goals of Administration unit.
- Manage support services staff and ensure office is properly maintained/cleaned and stock levels (kitchen rations, cleaning detergents, office supplies) are well stocked.
20%
(Staff support)
- Develop and maintain good working relationships with service providers to obtain the best rates.
- Ensure integration of work with other team members in Administration unit.
- Support the Admin Coordinator in working with different office clients to ensure customer satisfaction.
10%
(Personal management)
- Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships;
- Work Life balance
Applicant Types Accepted:
Potential interview questions
| Can you describe a time when you had to manage procurement requests? | This question assesses your experience with procurement processes and your organizational skills. | Provide a specific example that demonstrates your ability to handle procurement efficiently. |
| How do you ensure compliance with financial policies in your previous roles? | The interviewer wants to understand your approach to compliance and financial management. | Pro members can see the explanation. |
| Describe a situation where you improved office management processes. What steps did you take? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for maintaining good relationships with service providers? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize your tasks in a busy administrative environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
wvi.org
