Administration & Logistics Assistant – 3 Positions (Local Individual Contractor)

Result of Service a. Logistical needs for each capacity building/training activity identified

b. Various correspondences drafted and dispatched.

c. Effective and regular liaison with various stakeholders, including through correspondence, telephone and other media conducted.

d. Administrative and logistical support as well as regular updates to the respective GMCP Officers to plan and implement capacity building activities provided.

e. Monthly report/timesheet delivered.

Work Location Nairobi (Occasional travel may be required within the Indian Ocean West Countries)

Expected duration 1 April 2022– 30 September 2022 ( 130 days)

Duties and Responsibilities 1. Background of the assignment

The UNODC Maritime Crime Programme (MCP) continues to support the criminal justice systems of states in the Horn of Africa and Indian Ocean region prosecuting suspected pirates arrested by their own law enforcement authorities or transferred from the authorities of other states. This is in line with the UN Convention on the Law of the Sea (UNCLOS) and customary international law allowing every state to arrest pirates on the high seas and prosecute them. In addition, UN Security Council (SC) Resolution 1816 (2008) allows foreign ships to take actions within the territorial waters of Somalia to repress piracy and armed robbery against ships. In series of Resolutions since 2008, the UNSC has commended the ongoing work of UNODC, and others, in implementing and supporting counter-piracy programming, and has required UNODC to continue expanding its work in this field.

In recent years the Global Maritime Crime Programme (GMCP), portfolio has evolved to tackle a much wider spectrum of maritime crime as the region has seen an increase in wider maritime crime, including the trafficking of drugs, arms, people and prohibited goods, migrant smuggling, and illegal fishing. States in the Indian Ocean and Horn of Africa are increasingly faced by the challenge posed through these crimes.

The programme delivery has therefore been adapted to ensure support can be leveraged to counter wider maritime crime threatening the region, in particular drug trafficking at sea. Transnational organized crime and maritime crime has been able to flourish in the Indian Ocean and Horn of Africa region for a number of reasons. This includes geographical factors such as the lengthy and porous coastlines, together with the vast expanses of high seas that comprise the Indian Ocean and relatively limited capacity to investigate, police and prosecute crimes within their own domestic jurisdictions.

2. Purpose of the assignment

The purpose of the assignment is to support administration, logistics and implementation of various programme activities such as national and regional training workshops, i.e. travel arrangements for meeting participants and consultants, preparing the necessary documents for requisition, initiating consultants’ recruitments etc.

Specific tasks to be performed by the Individual Contractor:

The tasks by the individual contractor will be carried out under the direct supervision of the Global Maritime Crime Programme Officer based in Nairobi, in close coordination with the Administration personnel. More specifically, the Individual Contractor will perform the following tasks, guided by the relevant Admin personnel:

a. Support preparation, administration and logistics related to various national and regional capacity building activities, training workshops, meetings, conferences including prosecutor network, Vessel Board Search & Seizure, Prevention of Violent Extremism, Maritime Law Enforcement, among others. Activities involved include: - drafting and sending out invitation letters and emails, - following up on the nomination process, updating participant registration forms, and assisting the administrative team with travel arrangements, - communication with participants and

b. Provide administrative support to relevant Global Maritime Crime Programme and consultants by compiling information on pre-workshop and end-of-workshop activities aimed at effective monitoring and evaluation as well as suggest areas of improvement, as required.

c. Provide administrative support to relevant Global Maritime Crime Programme and administration team in relation to the recruitment, coordination and conclusions of consultant engagements and contracts.

d. Provide administrative support to relevant Global Maritime Crime Programme and administration team in relation to the follow up on delivery note and Invoices from vendors.

e. Provide administrative support to relevant Global Maritime Crime Programme and administration team in relation to obtaining vendor quotations, compiling of the LVA matrix, vendor registration, and banking details upload

f. Support meetings/trainings/workshops/handover ceremonies and other events in UNODC/GMCP-IOW

Qualifications/special skills Academic Qualifications:

•High school diploma is required.

Experience:

• At least 2 years of experience working in administration and logistics, or related area is required.
• Prior experience in an international organisation such as UN, INGO is desirable
• Excellent organisational and communication skills is desirable.
• Proficiency in the use of personal computers and programs is desirable.

Language:

• English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

  Additional Information 1 April– 30 September 2022 (130 days)

  No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.