Administration Fleet Officer

Overview

Ensure efficient administrative operations and fleet coordination.

You have:

• Diploma or degree in Business Administration, Records Management, Logistics, or related field.
• Minimum 2–3 years’ experience in administration, registry, office support, or fleet coordination.
• Valid driving license with a clean driving record and practical driving experience.
• Ability to drive both manual and automatic vehicles is required.
• Knowledge of basic vehicle maintenance and road safety regulations is mandatory.
• Proficiency in Microsoft Office applications and basic record-keeping systems.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Overview

VisionFund Kenya is a dynamic financial services company and a key investment of World Vision Kenya, committed to fostering sustainable financial inclusion. Learn more at www.visionfundkenya.co.ke.

The Administration Fleet Officer is responsible for ensuring efficient administrative operations, including management of loan forms, office assets, and general office support. Reporting to the Administration Manager the officer also aids in fleet coordination and ensures vehicles are well-maintained and properly documented, supporting smooth operations at both head office and field branches. The role combines administrative, registry, and support functions to enhance organizational efficiency.

Key Responsibilities

Administrative Duties

• Tag, code, and organize loan forms for accurate tracking and filing.
• Retrieve loan forms promptly upon request and maintain systematic archives.
• Track reports and highlight trends or recurring issues for timely resolution.
• Receive, inspect, and record incoming parcels and office items.
• Share checklists with branches for asset and loan form updates and follow up on submissions.
• Oversee printer maintenance and coordinate toner supply across branches.
• Serve as OSH (Occupational Safety and Health) Champion for assigned branches.

Fleet & Asset Support Duties

• Assist in coordinating vehicle use, routine servicing, and maintenance.
• Ensure proper record-keeping for fleet and office assets.
• Support field offices with administrative and asset/fleet-related tasks as needed.
• Monitor and report on asset and fleet conditions for timely repairs or replacements.

Daily, Weekly & Monthly Tasks

Daily: Tag and code loan forms, retrieve requested forms, transfer items from reception, track administrative reports, and support day-to-day fleet/asset needs. Weekly: Dispatch parcels to field offices, inspect delivered items, archive loan forms, and ensure maintenance of office assets. Monthly: Share checklists with branches, follow up on pending loan forms, inspect key assets for repair or replacement, provide field support, and coordinate printer/asset updates.

Skills & Competencies

• Strong organizational and record-keeping skills.
• Ability to manage administrative, registry, and support functions effectively.
• Excellent communication and coordination abilities.
• Attention to detail in coding, archiving, and reporting.
• Proactive problem-solving and time management skills.
• Awareness of Occupational Safety and Health standards.

Qualifications

• Diploma or degree in Business Administration, Records Management, Logistics, or related field.
• Minimum 2–3 years’ experience in administration, registry, office support, or fleet coordination.
• Valid driving license with a clean driving record and practical driving experience.
• Ability to drive both manual and automatic vehicles is required.
• Knowledge of basic vehicle maintenance and road safety regulations is mandatory.
• Proficiency in Microsoft Office applications and basic record-keeping systems.

Application Instructions

The care and protection of children and vulnerable adults is our top priority. We take our responsibility to protect those we work with seriously. We have extensive Child and Adult Safeguarding policies and protocols in place to safeguard children and the communities we serve. We condemn all forms of exploitation or abuse of children or adults and have a zero-tolerance policy for incidents of violence, especially against children.

All candidates must be professing and practicing Christians whose conduct and depth of character are governed by personal Christian convictions. Interested and suitably qualified individuals should forward their applications, attaching copies of their academic and professional certificates, detailed CV indicating work experience, daytime contact, and addresses of 3 professionally relevant referees to reach on or before Wednesday , 25th February 2026.

Important Notices:

The CV must be in PDF format, and all the attachments scanned into one PDF document.

VisionFund Kenya is a registered Data processor and controller, by submitting your application you consent to using your Data for recruitment purposes.

VisionFund Kenya is an Equal Opportunity Employer. We do not require payment during the recruitment process.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 3 months ago - Updated 3 months ago - Source: wvi.org