Administration Consultant/Level 1

INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT JOB TITTLE: Administration Officer TYPE OF CONTRACT / GRADE :Consultant - Level 1 UNITE/DIVISION :Administration DUTY STATION :Nouakchott, Mauritania DURATION :11 Months WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female candidates are strongly encouraged to apply.

ABOUT WORLD FOOD PROGRAMME Do you have experience in Office Administration Management? Are you passionate about supporting colleagues in their day-to-day challenges? Would you like to make a significant contribution to achieve Zero hunger? Would you like to be part of a multicultural team? If yes, then you may apply to join World Food Programme (WFP) Mauritania Country Office. We are seeking a dynamic, dedicated and engaged Administration Officer. We are a close community of focused, passionate people who care deeply for each other and for those we serve. Whether we are out in the field or in our headquarters, we respect our differences and celebrate our like-minded passion for saving lives.

ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE: To implement the administration plan by supporting and delivering a range of administration activities, providing research and analysis, and prioritizing effectively integrating gender data.

MAIN RESPONSIBILITIES : 1.Develop and implement WFP country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.

2.Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.

3.Manage and carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making and review and enhance tools for tracking and reporting of admin activities and reports on fuel, travel, office consumables, office service provision, etc.

4.Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and fuel and travel management, etc.) and estimate new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services. Take the lead with support from HQ facilities with the re-modelling of the CO including seating arrangements, re-decorating and branding of the office.

5.Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required. Continue the work on the creation and review of SOPs for Admin

6.Manage and motivate a multicultural team(s), provide coaching, training and guidance on FMS, BOS and other areas as required.

7.Build productive partnerships with WFP stakeholders, other UN agencies and local government offices. Update/set up contracts for Admin services as required.8.Others as required.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS: EDUCATION: University degree in Business/Public Administration, Engineering, or other relevant field related to office management and administration. DESIRED SKILSS AND EXPERIENCE

• Experience liaising with country authorities to facilitate operations.
• Experience establishing methodologies for risk analysis and problem resolution.
• Experience supervising staff and reviewing reports produced by employees for accuracy andcompliance with quality standards.
• Demonstrated a high level of proficiency in WFP administrative operating standards in day to daywork.
• Has provided coaching or training to new staff members within area of expertise.