Administration Associate, SC6, Chittagong (Re-advertise)

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WFP encourages female candidates and people with disabilities to apply. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

TERMS AND CONDITIONS

Job Title: Administration Associate Grade: SC6 Type of contract: Service Contract Duration: 12 Months Duty Station: Chittagong (with minimum 80% of the time spent in Bhasan Char) Vacancy Number: 01 Date of Publication: 16.07.2023 Deadline of Application: 29.07.2023

This vacancy announcement is for Bangladeshi nationals.

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Coordination between WFP and the relevant stakeholders i.e., other UN agencies, government, cooperating partners, service providers etc.
2. Verify resource requirements from the internal and external stakeholders in the area of WFP’s responsibility (i.e., facilities, accommodation, assets, fleet, IT, engineering, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services
3. Responsible for the provision of services such as management of facilities, accommodation, travel, protocol, and fleet-related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff
4. Support the production and compilation of various reports in order to facilitate accurate information for decision-making and to support the effective and timely management of WFP resources
5. Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems, and any operational issues addressed
6. Adapt and update administrative processes, procedures, and performance plans, including SOP’s and also the application of WFP policies, rules, regulations, and guidelines. Coordinate the activities of staff from all the agencies, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, procedures, and performance plans
7. Address the concerns and queries of the internal and external stakeholders in relation to the administrative services in order to support the resolution of daily issues
8. Provide training and guidance to staff in the interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

STANDARD MINIMUM QUALIFICATIONS

Experience: At least 6 years of relevant experience in Administrative functions. Work experience in the development or humanitarian field is desirable.

Education: University degree in Administration, Human Resources Management, Public or Business Administration Management, or any other relevant field.

Languages: Fluency in both oral and written communication in English and Bangla dialects.

How to Apply

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

This email is only to be used for any disability-related accessibility requirements, and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered as a formal applications and will not receive a reply from WFP.

WFP LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

1. Leading by example with integrity,
2. Driving results and delivering on commitments,
3. Fostering inclusive and collaborative teamwork,
4. Applying strategic thinking,
5. Building and maintaining sustainable partnerships.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

WFP provides life-saving assistance to more than 850,000 Rohingya refugees and over 300,000 most vulnerable households in the local communities. WFP implements a range of programmes including integrated food and nutrition assistance, school feeding activities, emergency preparedness, and tailored livelihoods programme to support the most vulnerable population.

For more on WFP Cox's Bazar World Humanitarian Day video 2021

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.