Administration Associate G6

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY TO WORK AT WFP?

Join us to make a difference!

SAVING & CHANGING LIVES ❤ Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Verify resource requirements in the area of responsibility (WFP travel, Protocol, facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services. 2. Responsible for the provision of services such as travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff. 3. Fleet management- Supervise the drivers & monitor their performance to ensure proper use and monitoring of maintenance & fuel consumption of vehicles for the best interest of the agency, respond to official requests for vehicles, and allocate efficiently. 4. Act as GPS tracking system focal point and issue monthly driving performance reports. 5. Act as Fleet Management System ( FMS) and Humanitarian Hub focal point maintaining proper fleet reports (fleet performance data analysis (utilization, operating costs, etc.). 6. Responsible for all actions related to fleet Lease, vehicle maintenance and vehicle insurance. 7. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed. 8. Support in the implementation of new strategic initiatives related to UN joint operating procedures such as Carpooling and UN Fleet. 9. Supervise the travel and protocol team and oversee the travel and protocol processes to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies. 10. Liaise with key people in government to ensure smooth transactions of all protocol-related requests. 11. Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices, and represent WFP in different meetings/working groups. 12. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues. 13. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, procedures, and performance plans. 14. Provide training and guidance to staff in the interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

15. Any other duties

STANDARD MINIMUM QUALIFICATIONS

EDUCATION: Completion of secondary school education. A post-secondary certificate in the related functional area.

EXPERIENCE: 6 years of experience in the related functional area.

LANGUAGE: Fluency in both oral and written English.

TERMS AND CONDITIONS

A Fixed-Term Appointment (FT) position is a staff appointment in national category for a period of 1 year (extendable).

WFP offers an attractive compensation and benefits package in line with ICSC standards: (http://icsc.un.org) including 30 days’ annual leave, parental leave, sick leave, a pension plan, and medical insurance.

WFP LEADERSHIP FRAMEWORK

Leads by Example with Integrity: Lives the WFP values and shows humanity and integrity by role modeling care for others Delivers Results and Delivers on Commitments: Delivers on commitments and adapts readily to change Fosters Inclusive and Collaborative Teamwork: Is inclusive and collaborative, and contributes to a culture of learning and personal growth Applies Strategic Thinking: Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things Builds and Maintains Sustainable Partnerships: Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in English
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Only shortlisted candidates will be notified

DEADLINE FOR APPLICATIONS

04 March 2024

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.