Administration Associate

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Are you ready to change lives and save the lives of the world's most vulnerable people?

If yes, this opportunity is for you!

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

Job Title: Administration Associate Grade: SC6 Type of contract: Service Contract Duration: 12 Months Duty Station: Chittagong (with minimum 80% of the time spent in Bhasan Char) Vacancy Number: 01 Date of Publication: 24.11.2022 Deadline of Application: 07.12.2022

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Coordination between WFP and the relevant stakeholders i.e., other UN agencies, government, cooperating partners, service providers etc.
2. Verify resource requirements from the internal and external stakeholders in the area of WFP’s responsibility (i.e., facilities, accommodation, assets, fleet, IT, engineering, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services
3. Responsible for the provision of services such as management of facilities, accommodation, travel, protocol, and fleet-related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff
4. Support the production and compilation of various reports in order to facilitate accurate information for decision-making and to support the effective and timely management of WFP resources
5. Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems, and any operational issues addressed
6. Adapt and update administrative processes, procedures, and performance plans, including SOP’s and also the application of WFP policies, rules, regulations, and guidelines. Coordinate the activities of staff from all the agencies, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, procedures, and performance plans
7. Address the concerns and queries of the internal and external stakeholders in relation to the administrative services in order to support the resolution of daily issues
8. Provide training and guidance to staff in the interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

STANDARD MINIMUM QUALIFICATIONS

Experience: At least 5 years of relevant experience in Administrative functions. Work experience in the development or humanitarian field is desirable.

Education: University degree in Administration, Human Resources Management, Public or Business Administration Management, or any other relevant field.

Languages: Fluency in both oral and written communication in English and Bangla dialects.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

WFP provides life-saving assistance to more than 850,000 Rohingya refugees and over 300,000 most vulnerable households in the local communities. WFP implements a range of programmes including integrated food and nutrition assistance, school feeding activities, emergency preparedness, and tailored livelihoods programme to support the most vulnerable population.

For more on WFP Cox's Bazar World Humanitarian Day video 2021

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
• Has provided ad-hoc guidance to new staff members.

DEADLINE FOR APPLICATIONS

Wednesday, 07 December 2022 (Midnight Bangladesh time)

Click ‘Apply’ link below to start the application process. Candidates are requested to create an account in WFP E-Recruitment system before applying.

Please also include your CV with a cover letter, highlighting your motivation and suitability for this vacancy, as part of an online application.

WFP offers an attractive compensation and benefits package including basic salary, and medical insurance.

Please visit https://www.wfp.org/countries/bangladesh to learn more about WFP’s operations in Bangladesh.

Only short-listed candidates will be contacted

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.