Administration Assistant Yemen Hodediah (for national females only)

Provide efficient administrative support for NRC program activities.

This opening expired 4 years ago. Do not try to apply for this job.

NRC - Norwegian Refugee Council

Open positions at NRC

Hodeidah (Yemen)

Admin

Application deadline 4 years ago: Wednesday 30 Mar 2022 at 20:59 UTC

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Provide efficient administrative support for NRC program activities.

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This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

Role and responsibilities

To provide an efficient Administrative support for the Program activities in NRC Hodeida area office

Ensure office reception is well managed, organized and attended to, at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, etc.)
Ensure that the office stationary, office supplies and guesthouse supplies are ordered on time that involves raising purchasing requests.
Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
Ensure that the telephone bills, electricity and water bills are paid on time for the office, guest house and other compounds in collaboration with the finance team
Be responsible for organizing NRC events such as seminars, meetings and workshops.
Assist on the process of visa, work permit and TAR and other travel documents for staff traveling or arriving from abroad
Keep record of all stationeries/stocks used in the office and produce monthly stationery stock reports.
Facilitation of office building, premises and equipment maintenance and repair.
Guesthouse management.
Day to day management of the guesthouse and office including direct supervision of cleaners.
Assist in filing, preparing and keeping updated database of admin activities and NRC contact list regularly
To report all administration activities in weekly/ monthly basis to the line manager.

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Can you describe a time when you efficiently organized an event or meeting?	This question assesses your organizational skills and ability to manage tasks effectively.	Share specific examples, detailing the steps you took to ensure the event's success.
How do you prioritize your tasks when handling multiple responsibilities?	The interviewer wants to know about your time management skills and prioritization strategies.	Pro members can see the explanation.
What experience do you have in managing office supplies?	Pro members can see the explanation.	Pro members can see the explanation.
How do you handle conflicts or issues arising during meetings or events?	Pro members can see the explanation.	Pro members can see the explanation.
Describe how you manage confidential documents and information.	Pro members can see the explanation.	Pro members can see the explanation.