Administration Assistant Yemen Hodediah (for national females only)

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

Role and responsibilities

To provide an efficient Administrative support for the Program activities in NRC Hodeida area office

1. Ensure office reception is well managed, organized and attended to, at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, etc.)
2. Ensure that the office stationary, office supplies and guesthouse supplies are ordered on time that involves raising purchasing requests.
3. Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
4. Ensure that the telephone bills, electricity and water bills are paid on time for the office, guest house and other compounds in collaboration with the finance team
5. Be responsible for organizing NRC events such as seminars, meetings and workshops.
6. Assist on the process of visa, work permit and TAR and other travel documents for staff traveling or arriving from abroad
7. Keep record of all stationeries/stocks used in the office and produce monthly stationery stock reports.
8. Facilitation of office building, premises and equipment maintenance and repair.
9. Guesthouse management.
10. Day to day management of the guesthouse and office including direct supervision of cleaners.
11. Assist in filing, preparing and keeping updated database of admin activities and NRC contact list regularly
12. To report all administration activities in weekly/ monthly basis to the line manager.