Administration Assistant (Protocol, Meetings & Conference Services) G5 FT, Dar es Salaam (12 Months)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Minimum 5 years of experience in the related functional area.

Language: Fluency (level C) in English and Swahili language.

JOB PURPOSE

To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide protocol, meetings, and conferences services to CBO clients, reporting and recommending solutions to rectify any major issues, to ensure efficiency and cost effectiveness of operations and services.
2. Processing administrative actions related to CBO protocol, meetings, and conference requests to ensure all requests are accurately and timely recorded, processed in CBO systems and any operational issues addressed.
3. Support collation and process information including dissemination to support the production of standard documents and reports for the CBO, to enable decision-making and the effective management of resources.
4. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
5. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
6. Be a first point of contact for CBO queries, to facilitate the provision of efficient and effective resolution of daily issues.
7. Supporting provision of inputs to protocols, meetings and conference services. Support knowledge building and sharing including training of staff on administrative procedures related to protocols, meetings and conference services.
8. Support other related duties as assigned by Head of CBO.

TERMS AND CONDITIONS

Only shortlisted candidates will be contacted.

DEADLINE FOR APPLICATIONS

The deadline for submitting applications is on 19 March 2024.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.