Administration Assistant (Facilities and Guest House Management) G5, Maiduguri

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ARE YOU...

Are you a seasoned Administrator/Facilities manager interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people. If so, an exciting and fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving; and changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

The deadline for applying is the 21st of December 2023 by 11:59 pm (GMT+1)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

Nigeria, a federal constitutional republic with over 500 ethnic groups, the most populous country in Africa and the seventh most populated country in the world. Conflict in the northeast and criminality in the northwest remain important drivers of instability in Nigeria. In May 2013, the Government declared a state of emergency in the northeast States of Borno, Adamawa and Yobe (BAY). UNHCR reports over three million internally displaced persons (IDPs) in Nigeria, most of them in the BAY states. The March 2022 Cadre Harmonisé projected that 4.1 million people in the BAY states will face crisis or emergency levels of food insecurity from June to August 2022. WFP operations focus on crisis response to prevent further deterioration of food and nutrition security, reduce malnutrition, and minimize gender inequality. WFP has been present in Nigeria since 2016. In addition to the exciting and challenging work, we also offer:

Meaningful and impactful careers: Our day-to-day work makes a difference in the lives of the people we serve.

Continuous learning and training: We provide learning tools for our staff to continually develop their careers.

Multicultural and stimulating work environment: We encourage gender and cultural diversity to make our teams stronger.

KEY ACCOUNTABILITIES (not all-inclusive)

You will:

1. Taking responsibility for the day-to-day inspection of WFP Guesthouses in Maiduguri and the accommodation space in terms of standards, cleanliness and that hygiene and sanitation standards are always met. 2. Follow up on booking requests and check-in/out of guests and residents; ensuring rooms are in prime condition for habitation and Guest room items are not missing after guests check out. 3. Supervise the Guesthouses and office staff including kitchen helpers and outsourced housekeepers, and technicians within the premises to ensure efficiency cost-effectiveness and timeliness of operation and services. 4. Ensure regular supply of diesel for generators and restocking at agreed 50% reorder. Carry out the monthly fuel reconciliation and reporting.

5. In close coordination with outsourced facilities management service provider, ensure, monitor, and report on daily maintenance of all generators, ACs, lights and related fixtures in the Guesthouses, office, and warehouse. 6. Actively participate in the identification of facilities equipment need and maintenance of such equipment. 7. Take responsibility for verification of daily attendance records and physical presence of outsourced company staff. 8. Take care of the recording of inventory, disposal, and transfer of Guesthouses assets. 9. Actively participate in the Annual Physical Count and Asset Reconciliation exercise. 10. Support the area office Admin unit related tasks. 11. Perform other related duties as designated by the Admin Officer/Head of administration.

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

You have:

> Completion of secondary school education. A first university degree in Facilities Management/ Business Administration/ Hospitality or any related functional areas is desirable.

Experience: > Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills: > Integrity, Dependability, Effective communication, teamwork, willingness to learn.

Languages: > Fluency in both oral and written communication in English

MORE ABOUT YOU

You have broad knowledge in:

> Facility operations, maintenance, and safety protocols

> Knowledge of budgeting, personnel management, and regulatory compliance can be essential for effective facility management.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity

Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others Delivers on commitments and adapts readily to change Is inclusive and collaborative, and contributes to a culture of learning and personal growth Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

Qualified female candidates are encouraged to apply.

Only Nigerian nationals are eligible to apply.

Applications must be submitted online and in English only.

Only shortlisted candidates will be contacted. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.

The selected candidate will be employed on a fixed term as well as a rotational contract with a probationary period of one year.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, a pension plan, and medical insurance.

The selected candidate will be required to be based in Maiduguri to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application.
• Only shortlisted candidates will be notified.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.