Administration Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

This assignment is for seeking a UN Youth Volunteer to support the Yemen Outpost based in Amman, Jordan in the area of travel arrangements, day-to-day office support, submitting invoices to the Yemen finance team for processing, admin and logistics support to the office. The assigned Administration Assistant will work in close collaboration with staff in the CO, external partners and agency counterparts to deliver on day-to-day admin and logistics support. S/He will provide support to the Amman Outpost Office staff, consultants, and volunteers to have all their admin and logistics needs addressed in a timely and efficient manner.

Additional information:

National UN Youth Volunteers in Jordan are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of JOD 854.8; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Under the direct supervision of the Senior Operations Associate, the UN Volunteer will: • Monitor the office utilities such as electricity, water, fuel for heating system, etc. to ensure they are available, accessible, and usable. • Assess the office furniture and equipment needs and draft the acquisition plan to ensure provision of physically conducive work environment for staff, consultants, and volunteers. • Monitor the office supplies, cleaning materials, storage, power supply, ACs and heating system to support staff, consultants, volunteers with their day-to-day work needs. • Monitor and supervise cleaners and the office maintenance technician to ensure the office space is always maintained clean and connected to all facilities. • Liaise with the Regional Office security team for security briefing for new staff, and issuance of UN IDs for new staff and renewal of UN IDs for existing staff. • Review administration invoices, e.g., utilities, maintenance, contracts, etc., submit them to Finance Associate for processing, and follow up on the status. • Implement Green Office initiatives and monitor recycling services in the office. • Monitor driver(s) and carsmovement and dispatching, the driver's overtime, and cars fuel consumption. • Support staff and consultants to get the Yemen visa stamped on their UNLPs/Passports in Amman. • Other tasks as required.

• Care • Respect • Integrity • Trust • Accountability • Sustainability

• Computer skills to use MS Word and MS Excel for day-to-day admin work.
• Committed to going the extra mile supporting the Yemen Outpost to effectively respond to the humanitarian response in Yemen.
• Ability to work under pressure and deliver in a highly demanding environment.
• Good interpersonal skills and ability to work with a diverse team.

Amman, the capital, is a peaceful city with over four million residents. People are friendly to visitors. Services in terms of banking, transportation, health and communications are easily available. Though Arabic is the official language, English is widely spoken among the majority of the population, especially in Amman. Road network is good both in terms of spread and quality of the roads. Public transportation in Amman is limited. Taxis are relatively cheap and easily available. There are a number of shopping malls, restaurants, gyms, and cinemas. A large variety of accommodation options can be found; however, it is worth noting that prices in Amman have generally increased in the past few years. There are no specific security threats. Amman is a very easy city in which to live; large, many amenities, very modern and serviced by an international airport with direct flights to most capital cities. According to the assessment of the UN Department of Safety & Security (UNDSS) Jordan is a family duty station (category A hardship).

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the insurance plan.