Administration Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx, DRC launched an integrated program of support to the government in site management, shelter/NFI and protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened an area office in Cox’s Bazar, and a main office in Dhaka.

POSITION PROFILE

The Administration Assistant will provide clerical support to colleagues and external partners in various administrative and day-to-day tasks in the DRC Country Office. He/she is expected to look after all kinds of administrative tasks including asset and office car management at the Country Office. Under the supervision of the Head of Support Services, the position will work in close cooperation with the Liaison Coordinator and Country Director.

DUTIES & RESPONSIBILITIES

Core Tasks

• Perform administrative tasks according to DRC guidelines.
• Book hotels and flights for DRC staff for national and international travel and meetings.
• Receive and send official correspondence and maintain record for it.
• Attend and receive phone calls and fax messages to DRC office.
• Provide support to various departments in data entry tasks.
• Follow up and support with residency and work permits.
• Perform ad hoc office tasks.
• Ensure and maintain proper cleaning/hygiene for DRC (office/apartment) premises and cleaners management.
• Ensure all travelers to/within Bangladesh and international are assisted with visas and travel arrangements e.g., flight booking, hotel booking, transportation etc.
• Monitor and track the use of CO supplies, track the short fall and ensure all are properly supplied and on time. Assist in stationery and other consumable supplies within the office.
• Monitor the proper use of the office conference room and other meeting rooms.
• Coordinate the repair and maintenance services in the office.
• Collect and distribute couriers or parcels among employees.
• Asset and office car management.
• Facilitate utility bills and apartment payments.
• Perform additional task as assigned by the Head of Support Services and the Country Director.

Safety

• Comply with all global and location-specific safety rules, policies, and procedures. Report safety incidents, near-misses and other relevant information to the safety team as shall be briefed during onboarding. Failure to adhere to these will be considered a disciplinary offense while it may also leave you, your colleagues and DRC Bangladesh, at risk.

SKILLS AND EXPERIENCES

• At least 1 years’ experience in a similar job, preferably in an INGO setting.
• Good Knowledge of MS Office package, preferably in MS Excel and internet browsing.
• Good communication skills..
• Good organizational skills and capacity to work independently and as part of a dynamic team.

EDUCATIONAL QUALIFICATIONS

• Bachelor’s degree in Business Administration, Public Administration, or related subject.

LANGUAGES

• English – (Fluent in writing and speaking)
• Bengali – (Fluent in writing and speaking).

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with DRC’s vision and values.

POSITION DETAILS

• Type of contract: National
• Employment Band: I
• Start date: As soon as possible
• Duty station: Dhaka
• Closing Date for Application: 23rd August 2023

WHAT WE OFFER

1. Two Bonuses (paid at pro-rata basis with monthly salary)
2. Relocation Allowance
3. Mobile Allowance
4. Leave Encashment
5. Group Life Insurance including Family
6. Dental and Optical Benefits
7. Gratuity
8. Excellent Working Environment and Opportunity of Growth
9. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment’s supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page.

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics.

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Bangladesh. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.