Administration assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

General job description:

The administration assistant provides support for the daily functioning of the office and the implementation of DRC programs in the eastern region, in Mykolaiv office in the area of responsibility. Reports to the financial and administrative team leader, collaborates with the procurement team and program staff to ensure the timely completion of administrative tasks and provide the necessary support to other teams in his area of responsibilities.

Responsibilities:

• Solving administrative tasks in accordance with DRC's internal regulations and procedures
• Solving tasks in matters related to the rental of real estate, including the preparation of agreements with landlords and solving problems related to the rental of office and guest apartments
• Providing necessary administrative support to program staff regarding travel arrangements, booking tickets and accommodation, and proper reporting
• Assistance to the HR department in the registration of new employees, namely scanning of employee documents, participation in interviews and verification of letters of recommendation
• Effective work with finance, logistics, and program departments to prepare for timely procurement of necessary materials and services
• Support of the Support Services Manager and Area Manager in matters of administrative work
• Monitoring compliance with the organization's international code of conduct, internal and donor instructions/procedures regarding DRC procurement, to avoid conflicts of interest
• Other administrative tasks at the request of the manager
• Understanding and ensuring compliance with the DRC Code of Conduct

Required experience and technical competencies:

• Microsoft Office skills, in particular MS Excel and Word, experience with ERP systems is desirable • Analytical mindset, attention to detail, communicability, financial literacy
• Previous experience from 1 year
• Experience working in an NGO will be an advantage
• Master degree at economics, management, accounting or analogue
• English B-2 or higher
• Fluency in Ukrainian and Russian

We offer

• An interesting opportunity to work with the International Humanitarian Organization
• Fixed-term Labor Contract 3 months of probation period with possibility to extend based on available funding.
• Medical and Life Insurance

Start date: As soon as possible

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 2 July 2023

We reserve the right to conduct further interviews before the deadline for submission of applications.

For further information about the Danish Refugee Council, please consult our website drc.ngo