Administration Assistant
Assist with HR and procurement tasks and support team efforts
This opening expired 4 years ago.
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Overview
Assist with HR and procurement tasks and support team efforts
You have:
- Secondary Education and Diploma in Business or Public Administration / CIPS level 6
- Demonstrated interest and/or experience in a procurement and administration environment (up to 2 years)
- Good interpersonal, networking and communication skills
- Willingness to contribute and work as part of a team
- Flexible and open to learning and new experiences
- Respect for diversity and adaptability to other cultures, environments and living conditions
- Previous experience as a volunteer and/or experience of another culture
- Computer skills (i.e. Word, Excel, PowerPoint, social media, DocuSign and others)
- English (Mandatory), Level - Fluent
Contract
This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.
Description of task
Under the direct supervision of Operations Manager and direct supervisors, the National UN Youth Volunteer will:
HR Related Tasks
- Assist with Administration and implementation of HR strategies and policies
- Provision of HR services
- Assist with Staff performance management and career development
- Conduct a review and create an electronic library of staff files
- Facilitation of knowledge building and knowledge sharing
Procurement Related Task
- Assist with Implementation of procurement operational strategies and policies
- Support to procurement processes
- Provide assistance in Implementation of sourcing strategy
- Provide support in Control of CO Inventory and Assets
- Assist with provision of logistical services
- Support to knowledge building and knowledge sharing
- Assist with registry management and general Administration to CO
Educational additional comments
Secondary Education and Diploma in Business or Public Administration / CIPS level 6
Experience remark
- Demonstrated interest and/or experience (up to 2 years) in a procurement and administration environment. Knowledgeable in procurement processes, registry, Asset, and Inventory management.
- Motivated to contribute towards peace and development and to serve others.
- Good interpersonal, networking and communication skills;
- Willingness to contribute and work as part of a team;
- Flexible and open to learning and new experiences;
- Respect for diversity and adaptability to other cultures, environments and living conditions;
- Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded;
- Computer skills (i.e. Word, Excel, PowerPoint, social media, DocuSign and others).
Language skills
- English(Mandatory), Level - Fluent
Application procedure
- Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 05 September 2021
Potential interview questions
| Can you describe a time when you had to implement a new policy? | This evaluates your experience in policy implementation, relevant to administration tasks. | Provide specific examples of policies you've implemented and the outcomes. |
| Describe a situation where you had to work as part of a team to accomplish a goal. | This assesses your teamwork and collaboration skills which are essential in this role. | Pro members can see the explanation. |
| What strategies do you use to handle multiple administrative tasks effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure communication is clear and effective with colleagues? | Pro members can see the explanation. | Pro members can see the explanation. |
| Have you ever faced a challenge in a diverse workplace? How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
unv.org
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