Administration Assistant
Provide administrative support to colleagues and external partners
This opening expired 3 years ago.
Do not try to apply for this job.
Overview
Provide administrative support to colleagues and external partners
You have:
- At least 1-year experience in similar job
- Diploma in Business Administration or equivalent professional qualification
- Advanced English proficiency
Contract
This is a DRC - National contract. More about DRC - National contracts.
Danish Refugee Council (DRC) has been operating in Ukraine since 2014 and is currently scaling up its operation in Ukraine to deliver lifesaving assistance and emergency response to people affected by the war.
Overall purpose of the role:
Provide administrative support to colleagues and external partners.
Main Responsibilities:
- Book national and international accommodation and travel
- Follow up and support with residency and work permits
- Manage apartments and guest houses. Negotiate with landlords, follow up on formalities and draft of lease agreements.
- Collect and consolidate requests for office supplies, keys, ID cards, sim cards, etc.
- Collecting invoices, other relative documents from vendors
- Translate and interpret between English, Ukrainian and Russian
- Hand out key cards and keys for offices and GHs – SC
- Office management
- Other relevant administration duties as requested by the manager
Experience: (include years of experience)
At least 1-year experience in similar job
Education/qualifications:
- Diploma in Business Administration or equivalent professional qualification
- Advanced English proficiency
We offer
Band: I – NON-Manager
Designation of Duty Station: Kyiv /
Start date: ASAP
Salary and other conditions are offered in accordance with DRC’s Terms of Employment for international staff or DRC National Staff salary scale.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 14 February 2023
Potential interview questions
| Can you describe your experience with administrative tasks in previous roles? | This question assesses your practical experience and ability to manage administrative duties relevant to the position. | Highlight specific tasks you've handled and how they relate to the job description. |
| How do you prioritize your tasks in a busy work environment? | This question evaluates your organizational skills and your ability to manage workload effectively. | Pro members can see the explanation. |
| Can you provide an example of a successful negotiation with a landlord or vendor? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle a challenging situation when colleagues require urgent support? | Pro members can see the explanation. | Pro members can see the explanation. |
| What methods do you use to ensure good communication between staff and external partners? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
drc.ngo
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